Most teams shopping for a proposal tool are not short of things to say in the document. They are short of a system where the price list stays consistent from quote to quote, where a signature is legally binding and easy to prove later, and where a won deal turns into an invoice or a project without someone retyping the numbers. This ranking judges proposal and quote-management software on those jobs: how the document gets built and sent, whether e-signature and payment collection are included or upsold, and what actually happens to an accepted quote next. We also looked hard at how each vendor prices its product, because the billing unit here varies more than in almost any other category: some charge per seat, some cap sends per month, some price in blocks of users, and several will not tell you a number until you book a demo.
Visibility in this ranking can be paid for. Payment moves a vendor's position within the
shortlist; it never adds a vendor, and it never changes a word of the review. The largest vendors in proposal and quote-management software
cannot hold places 1 to 3. How it works: placement disclosure ·
editorial process.
How we ranked these
Setup: templates, CRM connections and who can approve a send
Getting a first proposal out the door means importing a brand kit or template, connecting a CRM if the tool supports it, and deciding who can draft versus who can actually send a signed document to a client. That last step matters more here than it looks: several tools in this category (Proposify, Better Proposals) meter pricing by how many documents go out a month, so an approval step that catches a draft before it counts against the cap is worth setting up properly. E-signature also needs a real test, not a sandbox click - send yourself a document, sign it on a phone, and check the audit trail it produces actually says what you would want to show a client who disputes it later.
The real price: per seat, per document, per block, or a sales call
The billing unit varies more here than the headline number suggests. Proposify and Better Proposals charge per seat but cap the number of documents you can send each month on lower tiers, so a small team sending daily can outgrow the cheapest plan fast. Qwilr and GetAccept's higher tiers price in blocks of five or ten users rather than per seat, which is generous for a team that lands exactly on the block size and wasteful for one that doesn't. Sellsy and Simplicate don't sell quoting on its own at all; it is bundled into a wider CRM or PSA suite. Loopio, Xait and Foleon publish no pricing whatsoever - every deal starts with a demo or sales call, which is normal for enterprise RFP software but a real barrier to comparison shopping.
Where the signed document and its audit trail live
A proposal that gets signed becomes a legal record, and few vendors in this category publish a named security certification (ISO 27001, SOC 2) on the pages we checked - Offorte, for instance, describes its hosting only as secure Amsterdam-based servers over SSL. E-signature legal validity (eIDAS in the EU, ESIGN/UETA in the US) is generally supported across the board, but the audit trail detail and long-term document retention vary, and a regulated buyer should ask directly rather than assume parity with a contract-management-specific tool.
Getting your templates and signed documents back out
Switching proposal tools later means re-building templates and exporting years of signed documents, so check what an API or Zapier connection actually covers before committing. Offorte leans on Zapier for most third-party connections rather than named integrations; Qwilr, GetAccept and Proposify list direct CRM integrations. None of the twelve tools here are open source, and only a few (QuoteWerks, Sellsy) have been operating long enough that vendor continuity itself is not really in question.
Matching the tool to how you actually sell
The clearest split in this category is between a dedicated proposal tool (Offorte, Proposify, Better Proposals, Nusii, Qwilr, GetAccept) and quoting bundled inside a broader CRM or professional-services suite (Sellsy, Simplicate) where a won quote flows straight into invoicing or project delivery without leaving the system. A second, smaller group - Loopio and Xait - is not proposal software in the sales sense at all; it is RFP response-management built around a searchable content library for teams answering the same tender questions again and again. Foleon sits apart as a general interactive-content platform where proposals are one use case among several.
The 12 tools, reviewed
#1 Proposify
Drag-and-drop proposal editor with AI drafting and send-limited pricing · Canada · proposify.com
AI drafting assistant Engagement analytics Sends capped by tier
Proposify, based in Dartmouth, Nova Scotia and founded in 2013, pairs a drag-and-drop proposal editor with AI drafting help and engagement analytics that show exactly which page a prospect stalled on before signing or bouncing. E-signature and a reusable content library are included from the entry Basic tier, and CRM integrations cover most common sales stacks. The catch is the send limit: Basic caps at 10 documents a month, which a busy agency will burn through in the first week, and pricing above the Team tier drops into a quote-only sales conversation rather than a published number.
Where it falls short
The entry tier's 10-document send cap is tight for an active sales team, and pricing beyond Team requires a sales call rather than a published number. The content library and approval workflows are basic compared with sales-room-style competitors like GetAccept.
Wrong for
A solo freelancer sending one proposal a month is paying for send limits and approval workflows built for a team; Nusii or Better Proposals' entry tier costs less. A team that wants deal tracking and e-signature bundled into a broader sales workspace should look at GetAccept instead.
Pricing: Basic $19/user/month billed annually ($29 monthly), 10 document sends/month; Team $41/user/month annually, 30 sends/month; Business and Enterprise quoted (14-day free trial, no credit card required)
Visit Proposify →
#2 Qwilr
Interactive web-page proposals with built-in payment collection · Australia · qwilr.com
Interactive web-page format QwilrPay payment collection CRM integrations (HubSpot, Salesforce, Zoho, Pipedrive, Dynamics)
Qwilr, an Australian company (Qwilr Operating Company Australia Pty Ltd), replaces the static PDF proposal with a scrollable, interactive web page that tracks exactly how long a prospect spent on each section, and it can collect payment directly through its own QwilrPay integration rather than handing that off to a separate invoice. A single user starts at $35 a month on Starter, but Growth and Scale price in blocks of five or ten users rather than per seat, so a team of six pays for a ten-user Scale block it does not fully use.
Where it falls short
Block-based pricing above Starter is unforgiving for teams that don't land neatly on 5 or 10 users, and the interactive format is a bigger change to a sales team's workflow than a drop-in PDF replacement. QwilrPay ties payment collection to the platform rather than an existing payment processor.
Wrong for
A team that just wants a fast PDF quote with a signature, not an interactive webpage, will find Better Proposals or Offorte simpler. An agency of six or seven people will pay for unused seats in a Scale block.
Pricing: Starter $35/user/month annually ($49 monthly, 1 user); Growth $275/month for 5 users; Scale $750/month for 10 users, additional users $55-75 each (14-day free trial of the starter plan, no credit card required)
Visit Qwilr →
#3 GetAccept
AI-native digital sales rooms with proposals, e-signature and deal tracking · United States · getaccept.com
Digital Sales Room Mutual action plans 5-user minimum above entry tier
GetAccept bundles the proposal itself into a broader 'digital sales room': a shared space where a buyer signs, comments and works through a mutual action plan with the seller, rather than just receiving a document. The entry eSign plan is genuinely single-user with unlimited signatures and no seat minimum, but Professional - where the AI drafting tools and full sales-room features live - requires committing to five users on an annual contract, which is a jump for a small team just evaluating the product.
Where it falls short
The useful AI and sales-room features sit behind a 5-seat annual commitment on Professional, a steep first step up from the single-user eSign plan. Enterprise pricing, including CPQ and SSO, is quote-only.
Wrong for
A solo consultant who just needs e-signature and a simple proposal should stay on eSign or look at Nusii; the Professional tier's 5-seat minimum makes no sense for a one- or two-person team.
Pricing: eSign $25/user/month, no minimum; Professional $49/user/month, 5-user minimum, annual billing only; Enterprise quoted (free trial available (duration not stated on pricing page))
Visit GetAccept →
#4 Better Proposals
London-registered proposal software with unlimited documents from Enterprise · United Kingdom · betterproposals.io
Published per-seat pricing Digital signatures on every tier Optional Nudge follow-up automation add-on
Better Proposals is legally Advantix Technologies Ltd, registered in London, though the team itself works fully remote across the UK, US, Croatia, South Africa and Turkey. Pricing is published and simple - three tiers by seat count and document volume - and every tier includes digital signatures and unlimited templates, more generous at the entry level than most competitors. The real product only opens up from Premium: Starter is capped at one user and 10 documents a month, and CRM integrations, API access and a custom domain all sit behind the jump to Premium.
Where it falls short
Starter's single-user, 10-document cap is closer to a trial than a usable plan for anyone billing multiple documents a week. Advanced collaboration features like content locking and simultaneous editing are Enterprise-only.
Wrong for
A larger team that needs multi-editor collaboration from day one will find Starter and Premium too limited and should budget for Enterprise from the start.
Pricing: Starter $13/user/month; Premium $21/user/month (unlimited seats); Enterprise $42/user/month (unlimited seats and documents); up to 35% off billed annually (14-day free trial, no credit card required)
Visit Better Proposals →
#5 Nusii
Madrid-based proposal software for freelancers and small agencies · Spain · nusii.com
Published, simple pricing 60-day money-back guarantee Stripe payment collection
Nusii, headquartered in Madrid and founded in 2013, is built for freelancers and small agencies rather than enterprise sales teams, and it shows in the pricing: three simple plans from $29 to $129 a month, with a 60-day money-back guarantee that is unusually generous for this category. The feature set - templates, e-signature, Stripe payments, open notifications - covers what a small service business actually needs and little more, so a team that wants a digital sales room or CPQ will outgrow it quickly.
Where it falls short
No digital-sales-room features, no CRM depth, and no AI drafting - Nusii does the basics of sending and tracking a proposal well but does not compete with GetAccept or Qwilr on feature depth.
Wrong for
A sales team juggling CRM data, mutual action plans or CPQ configuration needs GetAccept-style depth; Nusii is built for a simpler, smaller operation.
Pricing: $29/month (freelancers); $49/month (agencies); $129/month (businesses); 2 months free billed annually (14-day free trial; 60-day money-back guarantee)
Visit Nusii →
#6 Sellsy
French quote-to-invoice CRM with e-signature at every published tier · France · sellsy.com
One-click quote-to-invoice E-signature on every tier 50,000+ users claimed
Sellsy, founded in 2009 and based in La Rochelle, ties quoting directly to billing: an accepted quote converts into an invoice in one click, collapsing two separate tools into one workflow. E-signature is included at every tier, but capped per year - 50 signatures on Standard rising to 500 on Elite - and quoting is not sold on its own; it only comes bundled with the rest of Sellsy's CRM and invoicing suite.
Where it falls short
No standalone quoting product - buyers take the full CRM and invoicing suite whether they need it or not. Annual signature caps mean a high-volume signer will hit a ceiling even on the top tier.
Wrong for
A team that already has a CRM and invoicing system and just wants a proposal tool will find Sellsy's bundling redundant and expensive compared with Offorte or Nusii.
Pricing: Standard €39/user/month annually (€47 monthly); Evolution €59 (€71); Elite €99 (€119); all excl. VAT (15-day free trial; no permanent free plan)
Visit Sellsy →
#7 Offorte
Dutch proposal software with unlimited proposals from €12.50/month · Netherlands · offorte.com
Unlimited proposals on every tier AI Textwriter Zapier integration (1,300+ apps)
Offorte, based in Breda and founded in 2010, does nothing but proposal software, and it shows in the price: unlimited sends from a €12.50-a-month Standard tier, with AI drafting help, digital signature and PDF export included from day one. It publishes real pricing and offers a 14-day free trial with no credit card, but names no security certification on its site, and the Premium tier scales in blocks of five users rather than true per-seat billing.
Where it falls short
No named security certification (ISO 27001, SOC 2) published; hosting is described only as secure Amsterdam servers over SSL. Premium's five-user pricing blocks overcharge a team that needs six.
Wrong for
A larger sales organisation that needs deal tracking, a digital sales room or CRM integration beyond Zapier will outgrow Offorte's dedicated-but-simple feature set.
Pricing: Standard €12.50/month (1 user); Premium from €49/month for 5 users up to €98/month for 10 users (14-day free trial, no credit card required)
Visit Offorte →
#8 Simplicate
Dutch service-business suite with a quote editor in every tier · Netherlands · simplicate.com
Quote-to-project-to-invoice in one system Published per-user pricing PSA/CRM suite, not standalone
Simplicate, founded in 2014 and based in Groningen, includes a custom-styled quote editor in every tier of its broader service-business suite, so an accepted quote flows straight into project delivery, time tracking and invoicing without switching tools. It is not built to compete as a standalone proposal editor - quoting is one module among CRM, projects, hours and HR - and the three tiers sit close together in price, with the real difference being reporting depth and support rather than the quoting feature set.
Where it falls short
Not a dedicated proposal tool, so teams that only want quoting pay for a full PSA suite. No named security certification published on the pages checked.
Wrong for
A team that only needs to send and track proposals, without a project-delivery or invoicing layer attached, will find Offorte, Nusii or Better Proposals a better direct fit.
Pricing: Organize €24.50/user/month; Rise €26/user/month; Optimize €27/user/month; 15% off billed annually (14-day free trial, no credit card required)
Visit Simplicate →
#9 QuoteWerks
Orlando-based CPQ software running since 1993, priced per concurrent user · United States · quotewerks.com
Concurrent-user licensing Unlimited quotes and templates on every tier Sits between CRM and accounting
QuoteWerks, built by Aspire Technologies in Orlando, Florida since 1993, is one of the longest-running products in this category, and it prices by concurrent user rather than named seats, so occasional users don't need their own licence. Balanced adds e-signature and payment collection over the Essential tier, and Pinnacle adds automatic sales tax and distributor or Amazon Business integrations aimed at resellers, but the CPQ-first design and three-decade lineage show in an interface built for a reseller's or MSP's quoting desk rather than a modern sales team's workflow.
Where it falls short
The interface and workflow are built for resellers and MSPs specifically, a poor fit for a sales team wanting a modern, visual proposal editor. No free trial length is published.
Wrong for
A marketing or sales team that wants a visually polished, brand-forward proposal - not a reseller's line-item quote - will find Qwilr or Proposify a better fit.
Pricing: Essential $50/month ($45.83 annually); Balanced $78/month ($71.50 annually); Pinnacle $102/month ($93.50 annually), all per concurrent user (trial available via demo request (duration not stated))
Visit QuoteWerks →
#10 Loopio
Toronto-built response-management software for large, recurring RFPs · Canada · loopio.com
RFP response automation Searchable answer library Collaborative review workflows
Loopio, founded in 2014 and headquartered in Toronto, is built for teams answering the same RFP and security-questionnaire content repeatedly: it centralises approved answers in a searchable library and auto-drafts first responses to new questionnaires. There is no published pricing anywhere - every deal starts with a demo - and it is a poor fit for a team that just wants to send an occasional one-page quote rather than respond to formal, recurring tenders.
Where it falls short
No published pricing or self-serve trial. Built specifically for RFP response, not general proposal or quote sending, so it is the wrong tool outside that specific workflow.
Wrong for
A sales team sending simple one-off quotes has no use for RFP-specific answer-library tooling; Offorte or Better Proposals fit that job better and cheaper.
Pricing: Quoted on request; no self-serve pricing (no free plan; demo on request)
Visit Loopio →
#11 Xait
Stavanger-based co-authoring software for large, multi-contributor RFPs · Norway · xait.com
Multi-author co-authoring AI content library Built for energy, government and construction tenders
Xait's XaitPorter is enterprise proposal software for a specific job: getting dozens of contributors writing sections of the same large tender response at once, with automated formatting that stays consistent as sections are edited independently, used heavily in energy, government contracting, construction and manufacturing. There is no published pricing or free trial - every engagement starts with a demo - which puts it firmly at the enterprise end of this category rather than somewhere a small sales team would start.
Where it falls short
No published pricing and no trial; the enterprise sales process is friction a small team does not need. Overbuilt for anything short of a large, multi-contributor tender.
Wrong for
Any team that isn't managing large, multi-author tender responses will find Xait's co-authoring depth wasted; a five-person sales team should look at Proposify or Offorte instead.
Pricing: Quoted on request; enterprise demo required (no free trial advertised)
Visit Xait →
#12 Foleon
Amsterdam content platform used for brand-governed interactive proposals · Netherlands · foleon.com
Interactive Foleon Docs format Brand Kit governance Unlimited reviewers on Team tier+
Foleon, founded in 2013 and headquartered in Amsterdam, builds interactive branded documents and names proposals as one of its core use cases alongside broader buyer-enablement content, decks and microsites - a wider remit than the dedicated proposal tools ranked above it. Every one of its four tiers is priced on request with no published numbers and no free trial found, making it the least transparent tool in this category to budget for, though the Brand Kit and unlimited-reviewer tooling suit a large marketing team that needs every proposal to stay on-brand.
Where it falls short
Fully quote-only pricing across all four tiers, with no published entry price anywhere and no free trial found. A heavier, more design-oriented platform than most teams need for simple quote sending.
Wrong for
A small sales team that wants a fast, simple quote sender will find Foleon's content-governance features unnecessary weight; Nusii or Better Proposals fit that job directly.
Pricing: Grow, Scale, Team and Enterprise tiers, all quoted on request; no published numbers (no free trial found on the pages reviewed)
Visit Foleon →
What the data says about this market
Of the twelve tools ranked here, three are headquartered in the United States (GetAccept, QuoteWerks) and two in Canada (Proposify, Loopio); the remaining seven are split across Australia (Qwilr), the United Kingdom (Better Proposals), Spain (Nusii), France (Sellsy), Norway (Xait) and the Netherlands, which alone accounts for three (Offorte, Simplicate, Foleon). Nine of the twelve publish at least a starting price; Loopio, Xait and Foleon are fully quote-only, and none of the three offer a self-serve trial - every one of those engagements begins with a demo.
The pricing unit varies more here than in most software categories, which makes headline prices hard to compare directly. Proposify and Better Proposals charge per seat but cap document volume on lower tiers; Qwilr and GetAccept's upper tiers price in blocks of five or ten users; QuoteWerks bills by concurrent rather than named user; and Sellsy and Simplicate don't sell quoting on its own at all, only bundled into a wider CRM or professional-services suite. A buyer comparing two vendors' entry prices without checking which of these models applies is comparing two different things.
None of the twelve vendors reviewed here publish a named security certification such as ISO 27001 or SOC 2 on the pages we checked, which is worth flagging next to adjacent categories like contract management or e-signature, where that badge is more often front and centre. E-signature itself is included on most plans, but the legal audit trail and long-term retention details are not always documented publicly, so a buyer with a compliance requirement should ask the vendor directly rather than assume parity across the category.
The 12 ranked vendors, counted
- Headquarters by region: Europe 7, North America 4, Asia-Pacific 1
- By country: Netherlands 3, Canada 2, United States 2, Australia 1, France 1, Norway 1, Spain 1, United Kingdom 1
- Pricing model: Quote only 2, Per concurrent user / month, published 1, Per plan / month, published 1, Per user (block pricing above entry), published 1, Per user / month (block pricing above Starter) 1, Per user / month, bundled with CRM & invoicing 1, Per user / month, bundled with PSA/CRM suite 1, Per user / month, capped sends 1, Per user / month, minimum seats above entry tier 1, Per user / month, published 1, Quote only, enterprise 1
- Free option: 14-day free trial, no credit card required 4, 14-day free trial of the Starter plan, no credit card required 1, 14-day free trial; 60-day money-back guarantee 1, 15-day free trial; no permanent free plan 1, Free trial available (duration not stated on pricing page) 1, No free plan; demo on request 1, No free trial advertised 1, No free trial found on the pages reviewed 1, Trial available via demo request (duration not stated) 1
Counted from the 12 vendors on this page. More in our market data.
For the wider market behind proposal and quote-management software, read our report The Global Shift to ICT Services,
or browse all industry reports.
Questions and answers
What is the best proposal and quote-management software in 2026?
Proposify is the strongest all-round choice among the self-serve tools reviewed here, combining a capable editor, AI drafting and engagement analytics at a published entry price. Qwilr is the better pick if you want an interactive, trackable webpage instead of a static PDF, and GetAccept suits a team that wants proposals bundled into a full digital-sales-room workflow. Budget-conscious freelancers and small agencies are usually better served by Nusii or Offorte, and teams responding to formal, recurring RFPs should look at Loopio or, for very large multi-author tenders, Xait.
Is there a free proposal or quote tool?
None of the twelve tools reviewed here have a permanent free plan. Most offer a 14 or 15-day free trial (Proposify, Better Proposals, Offorte, Simplicate, Sellsy), and Nusii backs its trial with an unusually generous 60-day money-back guarantee. Loopio, Xait and Foleon offer no self-serve trial at all - every engagement starts with a demo.
What is the difference between a proposal and a quote?
In practice the two terms overlap heavily in this software category. A quote is usually a simpler, line-item price for a defined scope, closer to what QuoteWerks or Sellsy produce; a proposal typically wraps that pricing in narrative content - project scope, case studies, terms - which is what tools like Proposify, Qwilr and Offorte are built around. Most vendors in this category use the words interchangeably in their own marketing.
Which tool is cheapest for a solo freelancer?
Offorte's Standard plan, at €12.50 a month for one user with unlimited proposals, is the lowest published entry price in this list. Better Proposals' Starter tier is cheaper at $13/user/month but caps at 10 documents a month, and Nusii's $29/month freelancer plan sits between the two with a 60-day money-back guarantee attached.
Which tools are best for RFP or tender responses specifically?
Loopio and Xait are built for this job rather than general sales proposals. Loopio centralises approved answers in a searchable library for teams responding to the same RFP and security-questionnaire content repeatedly. Xait's XaitPorter goes further, built for large, multi-author tender responses with dozens of contributors, aimed at sectors like energy, government contracting, construction and manufacturing.
Do these tools include e-signature, or do I need a separate tool?
Most include it. GetAccept's entry eSign plan includes unlimited signatures with no seat minimum; Better Proposals, Offorte, Nusii, Qwilr and Proposify all include e-signature from their entry tier. Sellsy includes it too, but caps signatures per year by plan - 50 a year on its Standard tier, rising to 500 on Elite.
Can I collect payment directly through a proposal?
Some can. Qwilr has its own built-in payment collection (QwilrPay), and Nusii collects payment through Stripe. Sellsy ties an accepted quote to an invoice with one click rather than collecting payment inside the proposal itself. Most of the other tools reviewed here do not mention direct payment collection on the pages we checked.
Which of these vendors are based in the US, and which are international?
Of the twelve tools ranked here, three are US-based (GetAccept, QuoteWerks) and Canada accounts for two (Proposify, Loopio). The remaining seven are spread across Australia (Qwilr), the United Kingdom (Better Proposals), Spain (Nusii), France (Sellsy), Norway (Xait) and the Netherlands (Offorte, Simplicate, Foleon) - a wider geographic spread than most software categories we cover, and worth checking against your own data-residency requirements.
Should I buy proposal software standalone, or does my CRM already do this?
Check your CRM or professional-services suite first. Sellsy and Simplicate both fold a quote editor into a broader CRM, invoicing or project-delivery suite, and an accepted quote flows straight into billing or project work without switching tools. If you don't already run one of those suites, or don't want to, a dedicated tool like Offorte, Proposify or Nusii will usually be more focused and cheaper for quoting alone.
How does per-seat pricing compare with per-document or block pricing in this category?
Per-seat pricing (Better Proposals, GetAccept, Sellsy, Simplicate) is predictable but can undercount or overcount depending on how many people actually need a login versus just approving. Per-document caps (Proposify's Basic and Team tiers, Better Proposals' Starter) make the sticker price misleading for a high-volume sender. Block pricing (Qwilr's Growth and Scale tiers) is generous if your team size matches the block and wasteful if it doesn't. QuoteWerks' concurrent-user model is the outlier - you pay for simultaneous logins rather than named seats.
Which tool is best for a large enterprise doing complex, multi-author tenders?
Xait, built specifically for large teams co-authoring the same tender response at once, with automated formatting and section-level change logs across dozens of contributors. It is enterprise-only with no published pricing, which sets it apart from every other tool in this ranking.
