Visibility in this ranking can be paid for. Payment moves a vendor's position within the
shortlist; it never adds a vendor, and it never changes a word of the review. The largest vendors in proposal and quote-management software
cannot hold places 1 to 3. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category,
wherever the category has them; the established names follow from place 4 in their ranked order. How it works: placement disclosure ·
editorial process.
The 12 tools, reviewed
#1 Qwilr
Interactive web-page proposals with built-in payment collection · Australia · qwilr.com
Interactive web-page format QwilrPay payment collection CRM integrations (HubSpot, Zoho, Pipedrive; Dynamics and Salesforce on higher tiers)
Qwilr, an Australian company (Qwilr Pty Ltd), replaces the static PDF proposal with a scrollable, interactive web page that tracks exactly how long a prospect spent on each section, and it can collect payment directly through QwilrPay, which runs on Stripe, rather than handing that off to a separate invoice.
- Pricing: Per user / month, seat minimums above Starter. Starter $35/user/month annually ($49 monthly). Free plan: free trial.
- Best for: Teams that want an interactive, trackable proposal instead of a static PDF
- Strengths: Interactive scrollable proposal pages; Built-in payment collection (QwilrPay, via Stripe); E-signature and agreements.
Where it falls short
The five- and ten-seat minimums on Growth and Scale are unforgiving for small teams that need one of those tiers' features, such as custom branding or the Salesforce integration.
Wrong for
A team that just wants a fast PDF quote with a signature, not an interactive webpage, will find Better Proposals or Offorte simpler.
Visit Qwilr →
#2 Better Proposals
London-registered proposal software with unlimited documents from Enterprise · United Kingdom · betterproposals.io
Published per-seat pricing Digital signatures on every tier Optional Nudge follow-up automation add-on
Better Proposals is legally Advantix Technologies Ltd, registered in London, though the team itself works fully remote across the UK, US, Croatia, South Africa and Turkey.
- Pricing: Per user / month, published. Starter $13/user/month billed annually ($19 monthly), 1 user, 10 documents/month. Free plan: free trial.
- Best for: Small teams that want simple, published per-seat pricing and unlimited templates
- Strengths: Digital signatures on every tier; Unlimited templates on every tier; Payment integrations on every tier.
Where it falls short
Starter's single-user, 10-document cap is closer to a trial than a usable plan for anyone billing multiple documents a week, and Premium's 50-document limit pushes busy teams to Enterprise.
Wrong for
A larger team that needs multi-editor collaboration from day one will find Starter and Premium too limited and should budget for Enterprise from the start.
Visit Better Proposals →
#3 Offorte
Dutch proposal software with unlimited proposals from €12.50/month · Netherlands · offorte.com
Unlimited proposals on every tier AI Textwriter Zapier integration (1,300+ apps, Premium)
Offorte, based in Breda and founded in 2010, does nothing but proposal software, and it shows in the price: unlimited sends from a €12.50-a-month Standard tier, with AI drafting help, digital signature and PDF export included from day one.
- Pricing: Per user (block pricing above entry), published. Standard €12.50/month (1 user); Premium from €49/month for 5 users up to €98/month for 10 users. Free plan: free trial.
- Best for: Small teams and solo consultants who want unlimited, cheap, published proposal sending
- Strengths: Unlimited proposal sending; AI Textwriter drafting assistant; Native digital signature.
Where it falls short
No named security certification (ISO 27001, SOC 2) published; hosting is described only as secure Amsterdam servers over SSL.
Wrong for
A larger sales organisation that needs deal tracking, a digital sales room or CRM integration beyond Zapier will outgrow Offorte's dedicated-but-simple feature set.
Visit Offorte →
#4 Proposify
Drag-and-drop proposal editor with AI drafting and send-limited pricing · Canada · proposify.com
AI drafting assistant Engagement analytics Sends capped by tier
Proposify, based in Dartmouth, Nova Scotia and founded in 2013, pairs a drag-and-drop proposal editor with AI drafting help and engagement analytics that show exactly which page a prospect stalled on before signing or bouncing. E-signature and a reusable content library are included from the entry Basic tier, while CRM integrations start on Team and approval workflows on Business.
- Pricing: Per user / month, capped sends. Basic $19/user/month billed annually ($29 monthly), 10 sends/month. Free plan: free trial.
- Best for: Small agencies and sales teams that send a handful of proposals a week
- Strengths: Drag-and-drop proposal editor; AI writing assistant; E-signature included.
Where it falls short
The entry tier's 10-send monthly allowance is tight for an active sales team, and every send beyond it carries an overage fee.
Wrong for
A solo freelancer sending one proposal a month is paying for send allowances and team features built for a sales team.
Visit Proposify →
#5 GetAccept
AI-native digital sales rooms with proposals, e-signature and deal tracking · United States · getaccept.com
Digital Sales Room Mutual action plans 5-user minimum above entry tier
GetAccept bundles the proposal itself into a broader 'digital sales room': a shared space where a buyer signs, comments and works through a mutual action plan with the seller, rather than just receiving a document.
- Pricing: Per user / month, minimum seats above entry tier. eSign $25/user/month, up to 5 users, monthly or annual billing; Professional $49/user/month, 5-user minimum, annual billing only; Enterprise quoted. Free plan: free trial.
- Best for: Sales teams that want proposals, e-signature and buyer engagement tracking in one deal room
- Strengths: Digital Sales Room; Unlimited e-signatures on eSign plan; Mutual action plans.
Where it falls short
The useful AI, CRM-integration and sales-room features sit behind a 5-seat annual commitment on Professional, a steep first step up from the eSign plan, which itself stops at five users.
Wrong for
A solo consultant who just needs e-signature and a simple proposal should stay on eSign or look at Nusii.
Visit GetAccept →
#6 Nusii
Madrid-based proposal software for freelancers and small agencies · Spain · nusii.com
Published, simple pricing 60-day money-back guarantee Stripe payment collection
Nusii, headquartered in Madrid and founded in 2013, is built for freelancers and small agencies rather than enterprise sales teams, and it shows in the pricing: three simple plans from $29 to $129 a month, with a 60-day money-back guarantee that is unusually generous for this category.
- Pricing: Per plan / month, published. Freelancer $29/month (1 user, 5 active proposals). Free plan: free trial.
- Best for: Freelancers and small agencies that want simple published plans and a money-back guarantee
- Strengths: Reusable proposal templates; Online and PDF proposal versions; Client open notifications.
Where it falls short
No digital-sales-room features, no AI drafting, and CRM integrations that sync contacts and activity notes rather than drive the proposal.
Wrong for
A sales team juggling CRM data, mutual action plans or CPQ configuration needs GetAccept-style depth; Nusii is built for a simpler, smaller operation.
Visit Nusii →
#7 Sellsy
French quote-to-invoice CRM with e-signature at every published tier · France · sellsy.com
One-click quote-to-invoice E-signature on every tier 50,000+ users claimed
Sellsy, founded in 2009 and based in La Rochelle, ties quoting directly to billing: with its Invoicing module, an accepted quote converts into an invoice in one click, collapsing two separate tools into one workflow.
- Pricing: Per user / month, bundled with CRM & invoicing. Sales & Invoicing: Standard €49/user/month annually (€59 monthly), Evolution €89 (€107), Elite €119 (€143). Free plan: free trial.
- Best for: SMEs that want quotes, e-signature and invoicing in one system
- Strengths: Quote creation and templates; One-click quote-to-invoice conversion; E-signature (capped per year by tier).
Where it falls short
No standalone quoting product - buyers take the CRM, and the Invoicing module for one-click quote-to-invoice, whether they need them or not.
Wrong for
A team that already has a CRM and invoicing system and just wants a proposal tool will find Sellsy's bundling redundant and expensive compared with Offorte or Nusii.
Visit Sellsy →
#8 Simplicate
Dutch service-business suite with a quote editor in every tier · Netherlands · simplicate.com
Quote-to-project-to-invoice in one system Published base fee plus per-user pricing PSA/CRM suite, not standalone
Simplicate, founded in 2014 in Groningen and part of the Blinqx group since April 2024, includes a custom-styled quote editor in every tier of its broader service-business suite, so an accepted quote flows straight into project delivery, time tracking and invoicing without switching tools.
- Pricing: Base licence plus per user / month, bundled with PSA/CRM suite. Organize €24.50/user/month plus €136/month base licence. Free plan: free trial.
- Best for: Service businesses that want quotes, projects, hours and invoicing in one system
- Strengths: Custom-styled quote editor; CRM and sales pipeline; Project and hours tracking.
Where it falls short
Not a dedicated proposal tool, so teams that only want quoting pay for a full PSA suite, and the monthly base licence makes it expensive for a very small team.
Wrong for
A team that only needs to send and track proposals, without a project-delivery or invoicing layer attached, will find Offorte, Nusii or Better Proposals a better direct fit.
Visit Simplicate →
#9 QuoteWerks
Orlando-based CPQ software running since 1993, priced per concurrent user · United States · quotewerks.com
Concurrent-user licensing Unlimited quotes and templates on every tier Sits between CRM and accounting
QuoteWerks, built by Aspire Technologies in Orlando, Florida since 1993, is one of the longest-running products in this category, and it prices by concurrent user rather than named seats, so occasional users don't need their own licence.
- Pricing: Per concurrent user / month, published. QuoteWerks Web: Essential $50/month ($45.83 annually); Balanced $78/month ($71.50 annually); Pinnacle $102/month ($93.50 annually), all per concurrent user. Free plan: free trial.
- Best for: Resellers, VARs and MSPs that need CPQ sitting between their CRM and accounting system
- Strengths: Configure-price-quote (CPQ) engine; Unlimited quotes, users and templates; E-signature and payment collection (Balanced+).
Where it falls short
The interface and workflow are built for resellers and MSPs specifically, a poor fit for a sales team wanting a modern, visual proposal editor.
Wrong for
A marketing or sales team that wants a visually polished, brand-forward proposal - not a reseller's line-item quote - will find Qwilr or Proposify a better fit.
Visit QuoteWerks →
#10 Loopio
Toronto-built response-management software for large, recurring RFPs · Canada · loopio.com
RFP response automation Searchable answer library Collaborative review workflows
Loopio, founded in 2014 and headquartered in Toronto, is built for teams answering the same RFP and security-questionnaire content repeatedly: it centralises approved answers in a searchable library and auto-drafts first responses to new questionnaires.
- Pricing: Quote only. Quoted on request; Foundations tier includes 10 seats; no self-serve pricing. Free plan: none.
- Best for: Teams that respond to formal, recurring RFPs and security questionnaires
- Strengths: Centralised, searchable answer library; AI-assisted first-draft responses; Collaborative review and approval workflow.
Where it falls short
No published pricing or self-serve trial, and the entry Foundations tier is built around 10 seats, which is more than a small sales team needs.
Wrong for
A sales team sending simple one-off quotes has no use for RFP-specific answer-library tooling; Offorte or Better Proposals fit that job better and cheaper.
Visit Loopio →
#11 Xait
Stavanger-based co-authoring software for large, multi-contributor RFPs · Norway · xait.com
Multi-author co-authoring AI content library Built for energy, government and construction tenders
Xait's XaitPorter is enterprise proposal software for a specific job: getting dozens of contributors writing sections of the same large tender response at once, with automated formatting that stays consistent as sections are edited independently, used heavily in energy, government contracting, construction and manufacturing.
- Pricing: Quote only, enterprise. Quoted on request; enterprise demo required. Free plan: none.
- Best for: Large organisations in energy, government, construction or manufacturing responding to complex tenders
- Strengths: Cloud-based multi-author co-authoring; Automated formatting and numbering; Section-level change logs and version history.
Where it falls short
No published pricing and no trial; the enterprise sales process is friction a small team does not need.
Wrong for
Any team that isn't managing large, multi-author tender responses will find Xait's co-authoring depth wasted.
Visit Xait →
#12 Foleon
Amsterdam content platform used for brand-governed interactive proposals · Netherlands · foleon.com
Interactive Foleon Docs format Brand Kit governance Unlimited reviewers on Team tier+
Foleon, founded in 2013 and headquartered in Amsterdam, builds interactive branded documents and names proposals as one of its core use cases alongside broader buyer-enablement content, decks and microsites - a wider remit than the dedicated proposal tools ranked above it.
- Pricing: Quote only. Grow, Scale, Team and Enterprise tiers, all quoted on request; no published numbers. Free plan: none.
- Best for: Marketing or enablement teams keeping proposal branding consistent across a large sales organisation
- Strengths: Interactive scrollable document format; Brand Kit and governance tools; Advanced personalization (Scale+).
Where it falls short
Fully quote-only pricing across all four tiers, with no published entry price anywhere and no free trial found.
Wrong for
A small sales team that wants a fast, simple quote sender will find Foleon's content-governance features unnecessary weight.
Visit Foleon →
Questions and answers
What is the best proposal and quote-management software in 2026?
Qwilr ranks first of 12, best for teams that want an interactive, trackable proposal instead of a static PDF. Better Proposals is second (small teams that want simple, published per-seat pricing and unlimited templates) and Offorte third (small teams and solo consultants who want unlimited, cheap, published proposal sending). Places 1 to 3 go to challengers, vendors outside the best-known brands, wherever the category has them.
Is there a free proposal or quote tool?
None of the twelve tools reviewed here have a permanent free plan. Most offer a 14 or 15-day free trial (Proposify, Better Proposals, Offorte, Simplicate, Sellsy), and Nusii backs its trial with an unusually generous 60-day money-back guarantee.
What is the difference between a proposal and a quote?
In practice the two terms overlap heavily in this software category.
Which tool is cheapest for a solo freelancer?
Offorte's Standard plan, at €12.50 a month for one user with unlimited proposals, is the lowest published entry price in this list. Better Proposals' Starter tier is close at $13/user/month billed annually ($19 monthly) but caps at 10 documents a month, and Nusii's $29/month Freelancer plan allows five active proposals at a time, with a 60-day money-back guarantee attached.
Which tools are best for RFP or tender responses specifically?
Loopio and Xait are built for this job rather than general sales proposals. Loopio centralises approved answers in a searchable library for teams responding to the same RFP and security-questionnaire content repeatedly.
Do these tools include e-signature, or do I need a separate tool?
Most include it. GetAccept's entry eSign plan includes unlimited signatures with no seat minimum, for up to five users; Better Proposals, Offorte, Nusii, Qwilr and Proposify all include e-signature from their entry tier.
Can I collect payment directly through a proposal?
Some can. Qwilr has its own built-in payment collection (QwilrPay, running on Stripe), Nusii collects payment through Stripe from its Agency plan, Better Proposals includes payment integrations on every tier, and QuoteWerks' Balanced tier collects card and ACH payments.
Which of these vendors are based in the US, and which are international?
Of the twelve tools ranked here, two are US-based (GetAccept, QuoteWerks) and Canada accounts for two (Proposify, Loopio).
Should I buy proposal software standalone, or does my CRM already do this?
Check your CRM or professional-services suite first. Sellsy and Simplicate both fold a quote editor into a broader CRM, invoicing or project-delivery suite, and an accepted quote flows straight into billing or project work without switching tools.
How does per-seat pricing compare with per-document or block pricing in this category?
Per-seat pricing (Better Proposals, GetAccept, Sellsy) is predictable but can undercount or overcount depending on how many people actually need a login versus just approving; Simplicate adds a monthly base licence on top of its per-user rate.
Which tool is best for a large enterprise doing complex, multi-author tenders?
Xait, built specifically for large teams co-authoring the same tender response at once, with automated formatting and section-level change logs across dozens of contributors.
