Visibility in this ranking can be paid for. Payment gives a vendor more visibility, higher up on the review pages; it never adds a vendor, and it never changes a word of the review. The largest vendors in online whiteboard software
cannot hold places 1 to 3. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category,
wherever the category has them; the established names follow from place 4 in their ranked order. How it works: placement disclosure ·
editorial process.
The 12 tools, reviewed
#1 Conceptboard
German-hosted whiteboard with euro pricing · Germany · conceptboard.com
Hosted in Germany Published euro prices Government tier
Conceptboard sits first because it answers a question the American vendors answer with a sales call: where is the data. Its pricing page states that services are hosted in Germany on AWS by default, with IONOS or StackIT available for an extra fee, and lists plans in euros at 5, from 10 and from 14 per user per month.
- Pricing: Per user / month. Free plan limited to three active boards; Starter 5 EUR, Advanced from 10 EUR and Corporate & Government from 14 EUR per user per month. Free plan: free plan.
- Best for: Privacy-bound European teams
- Strengths: Infinite canvas; Facilitator tools; Board history on Advanced.
Where it falls short
The free plan is tight: three active boards, 100 objects per board and 250 MB of storage. The published feature list centers on facilitation and approval flows rather than a wide integration catalog.
Wrong for
A product organization that runs hundreds of agile ceremonies a quarter and expects deep Jira and Figma plug-ins should start with Miro, where the add-on ecosystem is far wider.
Visit Conceptboard →
#2 Klaxoon
Visual collaboration for meetings and training · France · klaxoon.com
EMEA or US hosting Quizzes and surveys Owned by Wrike
Klaxoon takes second place as the whiteboard that treats the meeting as the product. Besides boards it offers live sessions, quizzes, surveys and mission tracking, which suits trainers and managers who run recurring rituals with a mixed audience.
- Pricing: Per host / month. Free tier with 500 MB. Free plan: free plan.
- Best for: Trainers and meeting-led teams
- Strengths: Boards; Live sessions; Quiz and survey activities.
Where it falls short
Hosts and Pro users are a different unit from seats, which confuses budgeting. The audience cap on Starter is 20 participants. The Wrike acquisition raises questions about packaging and roadmap, and its Enterprise price is not published.
Wrong for
A distributed engineering team wanting free-form diagramming next to code should skip it; Excalidraw or Lucidspark is closer to that need.
Visit Klaxoon →
#3 Stormboard
Structured brainstorming that exports reports · Canada · stormboard.com
Report exports Free guests Agile integrations
Stormboard is third, and it is the pick when a workshop must end with a document. Its plans table shows Word, PowerPoint and Excel reports and Google Docs, Slides and Sheets reports on Business, plus idea grouping, import and substorms.
- Pricing: Per user / month. Personal plan is free. Free plan: free plan.
- Best for: Teams that need outputs, not boards
- Strengths: Sticky notes in several types; Smart templates; Idea grouping and import.
Where it falls short
The free Personal plan caps storage at 20 MB per user and five members per Storm. The visual style is more rigid than a free canvas. Audit logs and Surface Hub support are Enterprise only.
Wrong for
A creative team that wants loose moodboards and drawn sketches will find the sticky-note structure restrictive; Canva Whiteboards or Milanote fit that style better.
Visit Stormboard →
#4 Lucidspark
Whiteboard from the maker of Lucidchart · United States · lucid.co
Pairs with Lucidchart Free tier SAML on Enterprise
Lucidspark earns the top place by being the whiteboard that does not strand its output. The Lucid pricing page lists a free plan with three editable boards, an Individual plan near $9 a month and a per-user Team plan at a similar annual price, while the Enterprise tier is described as including Lucidchart.
- Pricing: Per user / month. Free tier with three editable boards. Free plan: free plan.
- Best for: Teams that also diagram
- Strengths: Infinite canvas; Sticky notes and freehand drawing; Emoji reactions.
Where it falls short
The free tier locks you to three editable boards, so a team that keeps every workshop will hit the wall within a month.
Wrong for
A design studio that thinks in moodboards and loose imagery will find the structured, diagram-first feel limiting.
Visit Lucidspark →
#5 Whimsical
Light whiteboards, flowcharts and docs · United States · whimsical.com
Free viewers Flowcharts SAML on Business
Whimsical is fifth because its pricing rule fits how small companies really behave: a few people build, many people look. The pricing page states that viewers are always free and guests are unlimited on every plan, so an agency can share a flow with ten client reviewers and pay for two editors.
- Pricing: Per editor / month. Free with caps on board objects; Pro $10 and Business $20 per editor per month on annual billing; viewers and guests are free. Free plan: free plan.
- Best for: Small teams sketching flows
- Strengths: Whiteboards; Flowcharts; Wireframes.
Where it falls short
It is not built for a facilitator running a 40-person remote workshop with timers, voting and breakout areas. The free plan allows only 50 board objects per month and watermarks exports.
Wrong for
A consultancy that sells workshop facilitation as a service needs timers, voting and templates for large sessions.
Visit Whimsical →
#6 Miro
The most widely used online whiteboard · United States · miro.com
Largest ecosystem Regional data hosting Enterprise tier
Miro is the whiteboard other tools are compared with, and for a mid-sized company running product, design and operations workshops in one place it is still the safe choice. Its pricing page lists a free plan with three editable boards, Starter at $8 and Business at $20 per member per month billed annually, and states that more than 250 integrations are available.
- Pricing: Per member / month. Free with three editable boards; Starter $8 and Business $20 per member per month on annual billing; Enterprise by quote with a 30-member minimum. Free plan: free plan.
- Best for: Cross-functional workshop teams
- Strengths: Infinite canvas; Templates library; 250+ integrations.
Where it falls short
Business jumps to $20 per member, so a 40-person rollout costs more than most competitors for the same sticky notes. Regional hosting sits behind a 30-seat Enterprise contract. Free workspaces keep only the three newest boards editable.
Wrong for
A ten-person company that wants a cheap shared sketchpad will pay for features it never opens.
Visit Miro →
#7 Mural
Visual workspace built for facilitated workshops · United States · mural.co
Facilitation tools Free visitors SCIM on Enterprise
Mural suits the person who runs the session rather than the person who draws on it. Its pricing page lists three editable murals on the free plan, Team+ at $9.99 per member per month annually ($12 monthly), Business at $17.99 and a quote-only Enterprise tier with SCIM, multiple workspaces and tighter security controls.
- Pricing: Per member / month. Free with three editable murals at a time. Free plan: free plan.
- Best for: Workshop facilitators and trainers
- Strengths: Murals canvas; Facilitation features; Unlimited view-only visitors.
Where it falls short
The price ladder jumps from $9.99 to $17.99, and Enterprise has no published figure.
Wrong for
A development team that wants diagrams living next to code and tickets will find the surface too workshop-oriented.
Visit Mural →
#8 Microsoft Whiteboard
Free whiteboard inside Microsoft 365 and Teams · United States · microsoft.com
Teams integration No extra licence Pen and touch
For a company already paying for Microsoft 365, Whiteboard is the answer that needs no purchase order. Microsoft calls it a free-form canvas where people, content and ideas come together, tuned for pen, touch and keyboard, and its admin documentation covers access control, sharing, data storage in Azure and OneDrive for Business, GDPR requests and deployment through Intune.
- Pricing: Included with Microsoft 365. No separate price; Microsoft states the app is free and can be signed into with a free Microsoft account or a Microsoft 365 account. Free plan: free plan.
- Best for: Microsoft 365 shops needing basics
- Strengths: Infinite canvas; Pen, touch and keyboard input; Real-time collaboration.
Where it falls short
Microsoft has announced that the standalone Whiteboard apps for Windows, iOS and Android retire on October 16, 2026, leaving the web and Teams.
Wrong for
A workshop-heavy product team that needs templates, timers and voting for large sessions will outgrow it quickly.
Visit Microsoft Whiteboard →
#9 FigJam
Figma's whiteboard for product and design teams · United States · figma.com
Seat-based pricing Free viewers Design handoff
FigJam makes most sense when the people already live in Figma. Figma states it is included in all paid tiers, with Starter free and Professional at $16 for a full seat and $3 for a collab seat, and that viewers can comment or export without a paid seat.
- Pricing: Per seat / month. Included in all Figma plans: Starter free, Professional $16 for a full seat and $3 for a collab seat, Organization $55 full seat, Enterprise $90 full seat per month. Free plan: free plan.
- Best for: Design and product teams
- Strengths: Online whiteboard; Sticky notes and stamps; Diagramming shapes.
Where it falls short
Costs rise with Figma seat tiers rather than whiteboard needs, so a team that wants only a canvas is paying for a design platform.
Wrong for
A finance or operations team with no designers gets almost nothing from Figma seats; Conceptboard or Lucidspark is a cleaner purchase for that group.
Visit FigJam →
#10 Canva Whiteboards
Whiteboards inside Canva · Australia · canva.com
Free whiteboards Design assets Marketing teams
Canva Whiteboards is tenth, and it is mostly a convenience. Canva states whiteboards are free with unlimited boards on web, desktop and mobile, and included in all plans, so a marketing team can brainstorm a campaign and drag the same fonts, photos and brand kit into the board.
- Pricing: Free + per user / year. Whiteboards are free and unlimited; Canva states Pro is US$120 per year for one person and Business US$250 per year per person. Free plan: free plan.
- Best for: Marketing teams already in Canva
- Strengths: Infinite whiteboards; Editable templates; Real-time collaboration.
Where it falls short
The vendor positions boards as a brainstorming add-on to its design suite, so workshop tooling and diagram depth are not its focus.
Wrong for
A product team that needs structured retrospectives or system diagrams will outgrow it; Lucidspark or Miro handle that better.
Visit Canva Whiteboards →
#11 Excalidraw
Open-source, hand-drawn style whiteboard · Czech Republic · excalidraw.com
Open source Hand-drawn look Cheapest paid tier
Excalidraw is eleventh, a different kind of tool: small, fast and free. The editor is open source, and the Plus product page lists a free forever plan with unlimited collaborators on one scene, plus a $6 per user per month tier with unlimited scenes, cloud storage, team management and a 14-day trial.
- Pricing: Open source + paid tiers. Open source and free to use; Excalidraw+ is $6 per user per month with a 14-day trial, and annual billing saves 14%. Free plan: open source.
- Best for: Developers sketching diagrams
- Strengths: Infinite canvas; Hand-drawn style; Live collaboration.
Where it falls short
It has no templates library, voting, timers or facilitator controls, and the Plus plan only accepts credit card payment today. The free tier is limited to one scene in the hosted workspace.
Wrong for
A facilitator who runs workshops with 30 participants needs structured activities; Miro, Mural or Klaxoon is the better starting point.
Visit Excalidraw →
#12 Padlet
Collaborative boards for posts and uploads · United States · padlet.com
Free plan Education plans Posts and uploads
Padlet closes the list because it solves a different problem. Participants post cards, files and links onto a shared wall in formats such as wall, grid and timeline, which suits collecting input from a large group that is not going to draw.
- Pricing: Flat monthly. Free Neon plan allows 3 padlets; Platinum is $15 per month or $120 per year; school and classroom plans are sold separately. Free plan: free plan.
- Best for: Classrooms and idea collection
- Strengths: Wall, grid and timeline layouts; Posts with files and links; Unlimited posts.
Where it falls short
It is not an infinite canvas for diagrams and workshops. The free plan permits three padlets and short audio and video, so a busy team runs out quickly and must upgrade to keep creating boards.
Wrong for
A company that wants a working surface for process mapping or agile planning should look at Lucidspark or Miro.
Visit Padlet →
Questions and answers
What is the best online whiteboard software in 2026?
Conceptboard ranks first of 12, best for privacy-bound European teams. Klaxoon is second (trainers and meeting-led teams) and Stormboard third (teams that need outputs, not boards). Places 1 to 3 go to challengers, vendors outside the best-known brands, wherever the category has them.
Is there a free online whiteboard that works for a team?
Yes, within caps. Miro, Mural, Lucidspark and Conceptboard each give three editable or active boards on free plans. Canva says its whiteboards are free and unlimited, Microsoft says Whiteboard is free, and Excalidraw is open source.
How much does a whiteboard cost per user?
Paid editors range from $6 per user per month for Excalidraw+ to $20 for Miro Business or Whimsical Business, with Mural at $17.99 and Stormboard at $10 monthly. Conceptboard starts at 5 euro.
Which whiteboard keeps data in Europe?
Conceptboard states that services are hosted in Germany on AWS by default, with IONOS or StackIT as extra-cost options.
Is Microsoft Whiteboard enough for a company on Microsoft 365?
For quick sketches in a Teams meeting, yes, and it costs nothing extra. It lacks the template depth, voting and facilitator controls of Miro or Mural.
What is the difference between Miro and Mural?
Both are large, template-rich whiteboards with a free tier of three editable boards. Miro lists Starter at $8 and Business at $20 per member per month and emphasizes a broad integration catalog.
Do I need a whiteboard if I already pay for Figma or Canva?
Possibly not. FigJam is included in every Figma plan, and Canva says whiteboards are included in all plans and free. A design or marketing team can brainstorm in those with its existing assets and logins.
Can I use an open-source whiteboard at work?
Excalidraw is the main open-source option. Its editor is free, and Excalidraw+ at $6 per user per month adds cloud storage, unlimited scenes and team management, according to its pricing page. It suits developers who want to sketch quickly.
What happens to my boards if I stop paying?
It depends on the vendor. Miro states that on its free plan three editable boards remain, with others retained but not editable. Mural's free plan likewise allows three editable murals at a time.
Which whiteboard is best for agile retrospectives and planning?
Stormboard is built around structured sessions and lists Jira and Azure DevOps integrations, with reports that export into Office and Google formats. Miro is the other common choice thanks to its integration catalog and templates, and Lucidspark lists visual activities.
Are there whiteboards for classrooms and training rather than companies?
Padlet sells school and classroom plans, with a free Neon plan of three padlets and a Platinum tier at $15 per month. Klaxoon offers quizzes and surveys alongside boards, which suits trainers who mix teaching with polling.
