Visitor management software replaces the paper sign-in book at reception with a system that knows who is on site right now, notifies the right host, prints a badge, and produces a defensible record afterwards. The buying decision looks simple until an auditor, a fire marshal or a work-safety inspector asks for the evacuation roll call from three months ago, or a contractor's induction certificate expires without anyone noticing. This ranking judges the category on that harder job: how fast a receptionist-free lobby can get someone checked in, how the tool proves who was inside during an emergency, and how much of the workflow, badge printing, contractor compliance, watchlist screening, is included rather than sold back as a module.
Visibility in this ranking can be paid for. Payment moves a vendor's position within the
shortlist; it never adds a vendor, and it never changes a word of the review. The largest vendors in visitor management software
cannot hold places 1 to 3. How it works: placement disclosure ·
editorial process.
How we ranked these
Setup: kiosk hardware, sign-in flow and host notifications
Most of these products run on an iPad or Android tablet at the door, and the real setup work is deciding the sign-in flow before the hardware arrives: what a visitor is asked, which agreements they sign, whether a photo is taken, and who gets notified and how fast. We scored setup on how much of that is self-serve versus scripted by the vendor, whether the tablet survives a bad Wi-Fi day by queuing check-ins offline, and whether host notifications land reliably in Slack, Teams, SMS or email without someone missing a visitor in the lobby. Products aimed at schools, factories and high-security sites tend to ship hardware and install it for you, which costs more but removes the guesswork.
The real price: per location, per site, or a hardware bundle
Pricing in this category is almost always per physical location rather than per user, which matters as soon as a company has more than one office or site. A handful of vendors publish a real number per site per month; most quote once you say how many locations and what modules, badge printing, contractor compliance, watchlist screening, you need. Hardware-included packages, common in education and industrial buyers, fold a kiosk or ID scanner into the price and usually mean a longer contract. We favoured vendors that let a single-site buyer see a card-payable number, and flagged the ones where every plan routes to a sales call.
Compliance: evacuation rolls, contractor inductions and retention limits
The feature that separates this category from a glorified guestbook is what happens when something goes wrong: can the office manager pull a live evacuation list onto a phone during a fire alarm, does a contractor get blocked at the kiosk if their induction or certification has lapsed, and does the vendor say clearly how long a visitor's photo or ID scan is kept before it is deleted. We looked for products that treat this as core rather than an enterprise add-on, since a lobby that only looks good on a normal Tuesday has not really been tested.
Independence from the vendor: what happens after an acquisition
This category has consolidated hard. Sign In Solutions has folded SwipedOn and The Receptionist into the Sign In App platform, Proxyclick now trades as Eptura Visitor inside a much larger workplace-software group, and iLobby has been rebuilt as FacilityOS. None of that is necessarily bad for a buyer, but it means the product you sign up for today may carry a different name, pricing model or support team in eighteen months. We noted ownership changes explicitly below and favoured, where the job was otherwise equal, a vendor whose direction is not currently in flux.
Who it's for: single offices up to multi-site security teams
The ranking assumes buyers from a single-location office with an unstaffed reception up to a company running visitor sign-in across dozens of sites with a security or facilities team owning the rollout. It covers general offices, schools, manufacturing plants and coworking buildings. It does not cover access-control hardware itself, badge readers and turnstiles, which several of these vendors integrate with rather than replace, or building-wide workplace platforms where visitor sign-in is a small module inside a much larger desk-booking and facilities suite; those buyers should treat this list as one line item in a bigger procurement.
The 12 tools, reviewed
#1 Vizito
Belgian sign-in system with published pricing and EU hosting · Belgium · vizito.eu
Published pricing EU hosting Self-serve
Vizito does the ordinary visitor-management job properly and lets you buy it with a card the same day: kiosk or QR sign-in, host notifications across the usual channels, badge printing and a live on-site list, with hosting kept in the EU and ISO 27001 certification behind it. Pricing is published in three tiers rather than hidden behind a demo request, which is unusual in this category. The scale shows in the integration catalogue, which is shorter than Envoy's or FacilityOS's, and in the absence of deep access-control tie-ins or an enterprise security programme to hand an auditor.
Where it falls short
Contractor compliance and watchlist screening are lighter than the security-focused vendors offer, so a manufacturing site or a regulated facility should look at FacilityOS or Eptura Visitor instead. Integration depth with major access-control brands trails Envoy and Sign In App.
Wrong for
A multinational standardising visitor rules across dozens of sites with strict compliance needs will find Vizito's toolkit thinner than Eptura Visitor's or Sign In Solutions'.
Pricing: Standard, Pro and Enterprise tiers published on the site, from roughly EUR 30 to EUR 100 per month depending on features (free trial)
Visit Vizito →
#2 Sign In App
Per-site sign-in for visitors, staff and contractors, now including SwipedOn and The Receptionist · United Kingdom · signinapp.com
Per-site pricing Unlimited devices Recently merged with SwipedOn and The Receptionist
Sign In App prices per site rather than per visitor or per tablet, which is the model that keeps a rollout from being rationed across receptions, and it now carries the combined feature set of SwipedOn and The Receptionist for iPad, both merged into it by parent company Sign In Solutions over the past two years. Visitors, staff, contractors and deliveries land in the same log, and the evacuation list works on a phone during an alarm. Buyers who remember SwipedOn or The Receptionist as separate products should know they are now evaluating this one.
Where it falls short
Inductions and enhanced screening cost extra on top of the base plan, and the deeper security workflows regulated sites need are simpler here than at FacilityOS. Two recent mergers in two years mean the product surface is still settling, and support quality can vary during the transition.
Wrong for
High-security manufacturing or government sites needing watchlist screening and permit tracking as standard should look at FacilityOS or the enterprise Sign In Solutions tier instead.
Pricing: Per site per year, published, unlimited devices per site (free trial)
Visit Sign In App →
#3 Eptura Visitor
Compliance-heavy visitor flows for regulated multi-site organisations, formerly Proxyclick · United States · eptura.com
Formerly Proxyclick Compliance and watchlists Now part of Eptura
Proxyclick was built in Brussels for multinationals that need identical visitor rules across dozens of sites, with watchlist screening, document checks and detailed retention controls, and that compliance depth is still the strongest reason to shortlist it. In 2025 the product was renamed Eptura Visitor after Eptura, an Atlanta-based workplace-software group formed from iOFFICE and SpaceIQ, folded it into its own portfolio alongside Eptura's desk-booking and space-management products. The Belgian independence that once distinguished Proxyclick is gone, and pricing is not published anywhere on the current site.
Where it falls short
Everything routes through a sales conversation with no visible starting price, and the product is now positioned as one module inside a much larger workplace suite, so a buyer who only wants visitor sign-in may be sold more platform than needed. The rename adds a layer of confusion for anyone searching for the old Proxyclick brand.
Wrong for
A small, single-site buyer will find the commercial model too heavy and the platform ambitions unnecessary; Vizito or Sign In App fit that job better.
Pricing: Per location per month, quoted by site count (free trial)
Visit Eptura Visitor →
#4 Envoy
Polished visitor sign-in inside a broader workplace platform · United States · envoy.com
Workplace platform 100+ integrations Enterprise-ready
Envoy is the sign-in experience most visitors judge favourably: fast check-in, legal document signing, host notifications across Slack and Teams, and connections to most badge and access-control systems on the market. It is also the product most likely to expand into a full workplace platform, with desk booking, mailroom and room scheduling sold as separate modules on separate bills. That breadth, and its US home base, are the reasons it sits third rather than first under this ranking's preference for a focused, self-serve tool.
Where it falls short
Costs climb quickly once workplace modules are added on top of the visitor product, and the platform's ambitions mean a buyer who only wants sign-in is paying for infrastructure aimed at a bigger workplace rollout. European buyers handling visitor photographs should read the US data-processing terms before piloting.
Wrong for
A single small office that only needs visitor sign-in gets little from Envoy's workplace modules; Vizito or Sign In App will do the core job for less.
Pricing: Per location per month, published starting price, plus separate workplace modules (desks, rooms, deliveries) (free trial)
Visit Envoy →
#5 FacilityOS
High-security visitor and contractor control, rebuilt from iLobby into modular products · Canada · facilityos.com
Formerly iLobby High security Modular pricing
FacilityOS is the rebranded, modularised successor to iLobby, still built for plants, airports and pharmaceutical sites where sign-in is a controlled process: government ID scanning, watchlists, training verification and permit checks before anyone reaches the shop floor. The rebrand splits what used to be one product into named modules, VisitorOS, ContractorOS, EmergencyOS, LogisticsOS and SecurityOS, each with its own published starting price, which at least gives a buyer a number to anchor a quote against rather than a pure black box.
Where it falls short
Deployment still involves the vendor rather than a self-serve signup, and stacking several modules to match what iLobby used to sell as one product can add up quickly. There is no free trial, only a demo request.
Wrong for
An office of thirty people with no regulatory sign-in requirement would be buying a system built for a refinery; Vizito or Greetly cover that job at a fraction of the cost.
Pricing: Module-based, published starting prices per module (for example VisitorOS from around $225/month), Enterprise quoted (none)
Visit FacilityOS →
#6 InVentry
Sign-in and safeguarding for UK schools, colleges and trusts · United Kingdom · inventry.co.uk
UK education Safeguarding Hardware included
InVentry does the specific things a British school is inspected on: safeguarding checks at the door, staff attendance, contractor DBS status, and an evacuation list the office can carry outside during a drill. It serves over 10,000 organisations and processes a stated 5.7 million sign-in events a week, mostly in education. It is sold as a hardware and installation package on a multi-year contract, which suits schools used to that procurement model.
Where it falls short
No pricing is published anywhere, and the multi-year hardware contract that suits schools irritates general office buyers who just want a monthly software subscription. Outside UK education, it has little specific reason to be on a shortlist.
Wrong for
A general office, a coworking space or a company outside UK education gets little from InVentry's safeguarding-specific design; Greetly or Vizito are a better general-purpose fit.
Pricing: Quoted per site, hardware and installation typically included (none)
Visit InVentry →
#7 EntrySign
British sign-in terminals and software for schools, factories and offices · United Kingdom · entrysign.co.uk
Osborne Technologies group Contractor sign-in UK schools and factories
EntrySign, part of the British Osborne Technologies group, sells staff, visitor and contractor sign-in to schools, manufacturing sites and offices, with ID cards and terminal hardware from the same supplier. It resembles InVentry in approach: supplied hardware, installation help and a quoted price rather than a published rate card, aimed at the same UK education and industrial buyer.
Where it falls short
No published pricing, and choosing a supplied terminal ties a buyer to the vendor for longer than a bring-your-own-tablet product would. Less self-service than Sign In App or Vizito, with every enquiry routed to a demo request.
Wrong for
A software-first buyer who wants to run their own tablets and see a price before talking to sales should look at Vizito or Sign In App instead.
Pricing: Quoted per site, software subscription with optional hardware (none)
Visit EntrySign →
#8 Greetly
Configurable digital receptionist with a separate flow per visitor type · United States · greetly.com
Configurable flows Self-serve setup SOC 2 and GDPR compliant
Greetly lets you build a different sign-in path for each type of arrival, so couriers, interview candidates and contractors each get their own questions and notifications, which suits coworking operators and mixed-use buildings well. Configuration is genuinely self-serve, and the vendor states over 10 million visitors checked in across 24-plus countries. It publishes plan tiers rather than hiding pricing entirely, a point in its favour against several competitors here.
Where it falls short
The interface is plainer than Envoy's or Sign In App's, the integration list is shorter, and enterprise security documentation is thin if a procurement team wants to review it in depth. Headquarters details are not published clearly on the site.
Wrong for
A regulated facility needing watchlist screening and contractor certification tracking should look at FacilityOS or Eptura Visitor instead.
Pricing: Per location per month, published tiers (free trial)
Visit Greetly →
#9 LobbyTrack
American visitor software with ID scanning and deny lists · United States · lobbytrack.com
ID scanning Deny lists Jolly Technologies
LobbyTrack comes from Jolly Technologies in Redwood City, California and is built around what security teams ask for: scanning driver's licences and ID documents, badge design, and lists of people to deny entry. Paid plans are published per location, and the vendor has historically offered a limited free tier for very low sign-in volumes, worth confirming directly since it can change.
Where it falls short
The interface and ID document formats lean American, and European buyers should check where scanned ID images are stored before relying on it for GDPR-sensitive sites. Contractor compliance workflows are lighter than FacilityOS's.
Wrong for
A European buyer needing GDPR-first data handling and EU hosting is better served by Vizito or PESCHECK-style EU vendors in adjacent categories.
Pricing: Per location per month, published tiers (free trial)
Visit LobbyTrack →
#10 Teamgo
Visitor, staff and contractor sign-in with workplace safety features · Australia · teamgo.co
Workplace safety Published pricing Australian
Teamgo is shaped by Australian work health and safety rules, so inductions, site rules and emergency reporting are treated as core rather than as an upsell, and pricing is published in three clear tiers. Mid-sized sites get a reasonable amount for the money, and the 30-day trial requires no card upfront.
Where it falls short
European buyers should check data residency, since hosting and support both sit a long way from European time zones, and the integration catalogue trails the American vendors on this list.
Wrong for
A UK or EU buyer prioritising local data residency and support hours will find Vizito, Sign In App or InVentry a closer fit geographically.
Pricing: Essential, Advance and Complete tiers published, from around $29 to $199 per month (free trial)
Visit Teamgo →
#11 Sine
Mobile-first sign-in for multi-site operations, owned by Honeywell · Australia · sine.co
Mobile-first Owned by Honeywell Multi-site
Sine works well where visitors sign in on their own phone rather than at a desk, which fits construction sites, remote depots and estates without a reception. Multi-site reporting is a strength, and the vendor states over 3,000 clients across government, aged care, healthcare and logistics. Since Honeywell's acquisition the product sits inside a large industrial group, and roadmap news is scarcer than it was as an independent company.
Where it falls short
Standalone buyers should ask directly what happens to the product outside Honeywell's building-technology deals, since its priorities may increasingly follow Honeywell's enterprise customers rather than smaller standalone buyers.
Wrong for
A buyer wanting a vendor whose sole focus is visitor management, rather than one module inside an industrial conglomerate's portfolio, may prefer Vizito or Sign In App.
Pricing: Per location per month, published tiers, 30-day free trial (free trial)
Visit Sine →
#12 Sign In Solutions
Enterprise visitor platform formerly sold as Traction Guest, same parent as Sign In App · United States · signinsolutions.com
Enterprise Hardware included Same parent as Sign In App
The company formerly known as Traction Guest sells visitor management to large multi-site organisations, with packages built per customer and hardware included in the price, and now sits as the enterprise brand of the same Sign In Solutions Inc. group that owns Sign In App. That suits a security department standardising lobbies across many sites under one contract. Serving a stated 36,000-plus locations worldwide, it is the opposite of Sign In App's self-serve model: no published prices and a sales-led rollout.
Where it falls short
Software and devices come from one supplier under one contract, which complicates leaving. No pricing is published anywhere, and the overlap with its own sister product Sign In App means buyers should ask directly which tier actually fits before signing.
Wrong for
A single-site or small multi-site buyer will find this heavier and more expensive than needed; Sign In App, the self-serve sibling product, covers the same core workflow for far less.
Pricing: Quoted per organisation; hardware included in the package (none)
Visit Sign In Solutions →
What the data says about this market
Of the twelve products ranked here, five are headquartered in the United States, three in the United Kingdom, two in Australia, one in Belgium and one in Canada. Pricing transparency is uneven: four vendors publish real per-location numbers on their site, while the rest, especially the hardware-included and enterprise-security products, route every enquiry to a sales call. Nearly every vendor now offers a kiosk-free, bring-your-own-tablet option alongside a hardware bundle, which has narrowed what used to be a sharp split between self-serve SaaS and installed systems.
Consolidation is the defining story in this category right now. Sign In Solutions, backed by private equity, has acquired and merged SwipedOn and The Receptionist for iPad into the Sign In App product line over the past two years, while continuing to sell its own enterprise tier, formerly Traction Guest, under the Sign In Solutions name. Eptura, a US workplace-software group formed from iOFFICE, SpaceIQ and other mergers, bought the Belgian-founded Proxyclick and has folded it into Eptura Visitor. iLobby rebuilt itself as FacilityOS, splitting its product into named modules (VisitorOS, ContractorOS, EmergencyOS) rather than one bundled system. Sine, the Australian mobile-first sign-in tool, has operated inside Honeywell's building-technology division since 2022.
The practical effect for buyers is that the smaller, still-independent vendors, Vizito in Belgium, InVentry and EntrySign in the UK, Greetly, LobbyTrack and Teamgo, are increasingly the products with a stable identity and a single team to call, while the larger names are mid-integration into bigger platforms. Neither is automatically the better buy: a security-heavy site with dozens of locations usually wants the depth that comes with the consolidated enterprise players, while a single office or a small chain does better with a vendor that has not just changed its name twice.
The 12 ranked vendors, counted
- Headquarters by region: North America 6, Europe 4, Asia-Pacific 2
- By country: United States 5, United Kingdom 3, Australia 2, Belgium 1, Canada 1
- Pricing model: Per location / month 6, Quote only 4, Per module / month 1, Per site / year 1
- Free option: Free trial 8, None 4
Counted from the 12 vendors on this page. More in our market data.
For the wider market behind visitor management software, read our report The Global Shift to ICT Services,
or browse all industry reports.
Questions and answers
What is the best visitor management software in 2026?
For a single office wanting a straightforward, self-serve system, Vizito and SwipedOn-turned-Sign In App both do the job without a sales call. For multi-site companies that need consistent contractor compliance and watchlist screening across dozens of locations, FacilityOS (formerly iLobby) and Eptura Visitor (formerly Proxyclick) go deeper. Schools and UK education buyers are usually better served by InVentry or EntrySign, which are built around safeguarding requirements rather than general office reception.
Do I need visitor management software, or is a paper sign-in book enough?
A paper book satisfies almost nobody who later asks for it: it cannot produce an evacuation list on a phone, it does not notify a host, and it is trivial to fake or lose. Once a site has more than a handful of daily visitors, a compliance obligation such as a fire safety audit or contractor induction requirement, or a receptionist who is not always at the desk, the software pays for itself in the time saved chasing down who is actually in the building.
Why have so many of these companies merged or renamed recently?
Private equity and workplace-software groups have been rolling up visitor management vendors to bundle them with desk booking, room scheduling and access control, betting that facilities teams want one contract rather than five. Sign In Solutions has absorbed SwipedOn and The Receptionist; Eptura absorbed Proxyclick; iLobby rebuilt as FacilityOS; Honeywell bought Sine. Expect more of this, and ask any vendor directly about their ownership and roadmap stability before signing a multi-year contract.
Is SwipedOn still available as its own product?
No. SwipedOn has been merged into Sign In App, both owned by Sign In Solutions Inc, and the vendor's own site now redirects SwipedOn visitors to Sign In App. The Receptionist for iPad has followed the same path into the same combined platform. Anyone shortlisting either name today is, in practice, evaluating Sign In App.
Can visitor management software handle contractors as well as guests?
Most of the vendors here cover contractors to some degree, checking induction status, certifications and permits before allowing sign-in, but the depth varies sharply. FacilityOS, Eptura Visitor and Sign In App's higher tiers treat contractor compliance as a first-class workflow with expiry tracking and automatic blocking. Simpler tools such as The Receptionist's lighter tiers or Greetly's base plan log a contractor the same way as any other visitor, with no certification checks.
How long do these tools keep visitor photos and ID scans?
Retention periods vary by vendor and are usually configurable rather than fixed, so this is a question to ask directly rather than assume. European buyers in particular should get the vendor's default retention period and deletion process in writing, especially for any product that scans a driver's licence or passport, since some of the ID-scanning features in this list, LobbyTrack among them, are built around US identity document formats first.
Does visitor management software integrate with access control and door systems?
Many do, letting a checked-in visitor's badge trigger a temporary door or turnstile access, but the depth of that integration is one of the sharpest lines between the enterprise products, Envoy, FacilityOS, Eptura Visitor, Sign In Solutions, and the smaller self-serve tools, which mostly support a shorter list of access-control partners or none at all. Confirm your specific door hardware brand is on the integration list before assuming it will work.
What does a hardware-included plan actually include?
Vendors that sell hardware, InVentry, EntrySign, FacilityOS and Sign In Solutions among them, typically bundle a kiosk or tablet stand, sometimes an ID or badge printer, installation, and a multi-year software subscription into one quoted price. That suits buyers who would rather not source and mount hardware themselves, but it usually means a longer contract term and a higher upfront cost than bringing your own iPad to a self-serve tool like Vizito or Greetly.
Is there a free visitor management tool for a very small office?
Not a permanent one among the vendors in this list; most offer a free trial rather than a free tier, and LobbyTrack has historically offered a limited free plan for very low visitor volumes, which is worth confirming directly since free tiers in this category change often. A small office is usually better served by picking the cheapest published self-serve plan, Vizito, SwipedOn/Sign In App or Teamgo among them, and running the free trial properly before committing.
