Visibility in this ranking can be paid for. Payment moves a vendor's position within the
shortlist; it never adds a vendor, and it never changes a word of the review. The largest vendors in visitor management software
cannot hold places 1 to 3. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category,
wherever the category has them; the established names follow from place 4 in their ranked order. How it works: placement disclosure ·
editorial process.
The 12 tools, reviewed
#1 Vizito
Belgian sign-in system with published pricing and EU hosting · Belgium · vizito.eu
Published pricing EU hosting Self-serve
Vizito does the ordinary visitor-management job properly and lets you buy it with a card the same day: kiosk or QR sign-in, host notifications across the usual channels, badge printing and a live on-site list, with hosting kept in the EU and ISO 27001 certification behind it.
- Pricing: Per location / month. Standard EUR 29.95, Pro EUR 59.95 and Enterprise EUR 99.95 per location per month billed yearly. Free plan: free trial.
- Best for: Single offices and small multi-site companies wanting self-serve setup
- Strengths: Tablet, kiosk and QR sign-in; Host notifications via email, SMS, Teams and Slack; Badge printing.
Where it falls short
Contractor compliance and watchlist screening are lighter than the security-focused vendors offer, so a manufacturing site or a regulated facility should look at FacilityOS or Eptura Visitor instead.
Wrong for
A multinational standardising visitor rules across dozens of sites with strict compliance needs will find Vizito's toolkit thinner than Eptura Visitor's or Sign In Solutions'.
Visit Vizito →
#2 Sign In App
Per-site sign-in for visitors, staff and contractors, now including SwipedOn and The Receptionist · United Kingdom · signinapp.com
Per-site pricing Unlimited devices Recently merged with SwipedOn and The Receptionist
Sign In App prices per site rather than per visitor or per tablet, which is the model that keeps a rollout from being rationed across receptions, and parent Sign In Solutions has pointed the SwipedOn and The Receptionist for iPad customer bases at it after buying them in April 2024 and January 2026.
- Pricing: Per site / year. Core GBP 415, Enhanced GBP 835 and Pro GBP 1,255 per site per year, Executive quoted; unlimited devices per site. Free plan: free trial.
- Best for: Small and mid-sized offices wanting one tool for visitors, staff and evacuation lists
- Strengths: Visitor, staff, contractor and delivery sign-in; Evacuation list on a phone; Badge printing.
Where it falls short
Credential tracking, advanced compliance tools and ID scanning sit in the Enhanced and Pro tiers, at two to three times the Core price, and the deeper security workflows regulated sites need are simpler here than at FacilityOS.
Wrong for
High-security manufacturing or government sites needing watchlist screening and permit tracking as standard should look at FacilityOS or the enterprise Sign In Solutions tier instead.
Visit Sign In App →
#3 FacilityOS
High-security visitor and contractor control, renamed from iLobby and extended into modular products · Canada · facilityos.com
Formerly iLobby High security Modular pricing
FacilityOS is the renamed iLobby, still built for plants, airports and pharmaceutical sites where sign-in is a controlled process: government ID scanning, watchlists, training verification and permit checks before anyone reaches the shop floor. The rebrand came as the company added modules around the original visitor product, EmergencyOS, SecurityOS, ContractorOS and LogisticsOS, the last from its 2024 acquisition of SCLogic.
- Pricing: Per module / month. Module-based: VisitorOS from $225/month with an iPad included, ContractorOS and SecurityOS from $199/month, basic EmergencyOS included with VisitorOS; LogisticsOS and Enterprise quoted. Free plan: none.
- Best for: Regulated facilities, manufacturing and government sites
- Strengths: Government ID scanning; Watchlist screening; Contractor credential and permit tracking.
Where it falls short
Deployment still involves the vendor rather than a self-serve signup, and stacking several modules to cover visitors, contractors, emergencies and access control adds up quickly. LogisticsOS and Enterprise carry no published price.
Wrong for
An office of thirty people with no regulatory sign-in requirement would be buying a system built for a refinery.
Visit FacilityOS →
#4 Eptura Visitor
Compliance-heavy visitor flows for regulated multi-site organisations, formerly Proxyclick · United States · eptura.com
Formerly Proxyclick Compliance and watchlists Now part of Eptura
Proxyclick was built in Brussels for multinationals that need identical visitor rules across dozens of sites, with watchlist screening, document checks and detailed retention controls, and that compliance depth is still the strongest reason to shortlist it.
- Pricing: Quote only. Advanced and Power tiers, quoted only; no prices published. Free plan: none.
- Best for: Regulated multinationals standardising visitor rules across many sites
- Strengths: Watchlist and document screening; Detailed data retention controls; Identical rules across many sites.
Where it falls short
Everything routes through a sales conversation with no visible starting price, and the product is now positioned as one module inside a much larger workplace suite, so a buyer who only wants visitor sign-in may be sold more platform than needed.
Wrong for
A small, single-site buyer will find the commercial model too heavy and the platform ambitions unnecessary.
Visit Eptura Visitor →
#5 Envoy
Polished visitor sign-in inside a broader workplace platform · United States · envoy.com
Workplace platform 100+ integrations Enterprise-ready
Envoy is the sign-in experience most visitors judge favourably: fast check-in, legal document signing, host notifications across Slack and Teams, and a free Basic plan for up to 100 entries a month. Access-control integrations, blocklist scanning and ID scanning are reserved for the quoted Enterprise tier, though, and paid Premium starts at $362 per location per month.
- Pricing: Per location / month. Basic free for up to 100 entries a month and 50 employees. Free plan: free plan.
- Best for: Larger offices that also want desk booking and mailroom in one platform
- Strengths: Secure visitor screening and check-in; Legal document signing; Host notifications via Slack and Teams.
Where it falls short
Costs climb quickly once workplace modules are added on top of the visitor product, and the platform's ambitions mean a buyer who only wants sign-in is paying for infrastructure aimed at a bigger workplace rollout.
Wrong for
A single small office that only needs visitor sign-in gets little from Envoy's workplace modules.
Visit Envoy →
#6 InVentry
Sign-in and safeguarding for UK schools, colleges and trusts · United Kingdom · inventry.co.uk
UK education Safeguarding Hardware included
InVentry does the specific things a British school is inspected on: safeguarding checks at the door, staff attendance, contractor DBS status, and an evacuation list the office can carry outside during a drill. It serves over 10,000 organisations and processes a stated 5.7 million sign-in events a week, mostly in education.
- Pricing: Quote only. Quoted per site, hardware and installation typically included. Free plan: none.
- Best for: UK schools, colleges and multi-academy trusts
- Strengths: Visitor, staff, contractor and pupil sign-in; Safeguarding checks at the door; Evacuation roll-call app.
Where it falls short
No pricing is published anywhere, and the multi-year hardware contract that suits schools irritates general office buyers who just want a monthly software subscription. Outside UK education, it has little specific reason to be on a shortlist.
Wrong for
A general office, a coworking space or a company outside UK education gets little from InVentry's safeguarding-specific design.
Visit InVentry →
#7 EntrySign
British sign-in terminals and software for schools, factories and offices · United Kingdom · entrysign.co.uk
Osborne Technologies group Contractor sign-in UK schools and factories
EntrySign, part of the British Osborne Technologies group, sells staff, visitor and contractor sign-in to schools, manufacturing sites and offices, with ID cards and terminal hardware from the same supplier. It runs on-premise, with the EntrySign LIVE evacuation roll call as a cloud web app, and the vendor states there are no mandatory ongoing charges once the system is bought.
- Pricing: Quote only. Quoted; an on-premise system bought with installation, no mandatory ongoing charges, optional support packages and annual add-on subscriptions. Free plan: none.
- Best for: UK schools, manufacturing sites and offices wanting a supplied terminal
- Strengths: Staff, visitor and contractor sign-in; Pre-booking and self-service check-in; Visitor screening.
Where it falls short
No published pricing, and choosing a supplied terminal ties a buyer to the vendor for longer than a bring-your-own-tablet product would. Less self-service than Sign In App or Vizito, with every enquiry routed to a demo request.
Wrong for
A software-first buyer who wants to run their own tablets and see a price before talking to sales should look at Vizito or Sign In App instead.
Visit EntrySign →
#8 Teamgo
Visitor, staff and contractor sign-in with workplace safety features · Australia · teamgo.co
Workplace safety Published pricing Australian
Teamgo is shaped by Australian work health and safety rules, so inductions, site rules and emergency reporting are treated as core rather than as an upsell, and pricing is published in four clear tiers per location, from $19 to $199 a month.
- Pricing: Per location / month. Start, Essential, Advance and Complete tiers published, from $19 to $199 per location per month, 20% off annually. Free plan: free trial.
- Best for: Mid-sized sites needing induction and workplace safety workflows
- Strengths: iPad kiosk and QR check-in; Contractor induction workflows; Emergency alert broadcasting.
Where it falls short
Hosting and support are based in Australia, so buyers elsewhere should confirm data residency and support hours before rollout.
Wrong for
A UK or EU buyer prioritising local data residency and support hours will find Vizito, Sign In App or InVentry a closer fit geographically.
Visit Teamgo →
#9 LobbyTrack
American visitor software with ID scanning and deny lists · United States · lobbytrack.com
ID scanning Deny lists Jolly Technologies
LobbyTrack comes from Jolly Technologies in Redwood City, California and is built around what security teams ask for: scanning driver's licences and ID documents, badge design, and lists of people to deny entry. Plans are published per location with no contract, from a free Starter plan for up to 100 visitors a month to $100 for Professional, where licence scanning starts.
- Pricing: Per location / month. Starter free up to 100 visitors/month; Basic $50 and Professional $100 per location per month; Ultimate quoted; no contract. Free plan: free plan.
- Best for: Small to mid-sized US offices wanting ID-scan-based check-in
- Strengths: Driver's licence and ID scanning; Badge design and printing; Deny-list checking.
Where it falls short
The interface and ID document formats lean American, and European buyers should check where scanned ID images are stored before relying on it for GDPR-sensitive sites. Contractor compliance workflows are lighter than FacilityOS's.
Wrong for
A European buyer needing GDPR-first data handling and EU hosting is better served by Vizito or PESCHECK-style EU vendors in adjacent categories.
Visit LobbyTrack →
#10 Greetly
Configurable digital receptionist with a separate flow per visitor type · United States · greetly.com
Configurable flows Self-serve setup SOC 2 and GDPR compliant
Greetly lets you build a different sign-in path for each type of arrival, so couriers, interview candidates and contractors each get their own questions and notifications, which suits coworking operators and mixed-use buildings well. Configuration is genuinely self-serve, with a drag-and-drop editor, and the vendor states over 10 million visitors checked in across 24-plus countries.
- Pricing: Per location / month. Essential $99/month and Pro $159/month, billed yearly; badge printing, ID scanning and the digital mailroom are Pro-only. Free plan: none.
- Best for: Coworking operators and mixed-use buildings with varied visitor types
- Strengths: Custom sign-in flow per visitor type; Digital mailroom; Badge printing.
Where it falls short
The interface is plainer than Envoy's or Sign In App's, the integration list is shorter, and enterprise security documentation is thin if a procurement team wants to review it in depth.
Wrong for
A regulated facility needing government watchlist screening and contractor certification tracking should look at FacilityOS or Eptura Visitor.
Visit Greetly →
#11 Sine
Mobile-first sign-in for multi-site operations, owned by Honeywell · Australia · sine.co
Mobile-first Owned by Honeywell Multi-site
Sine works well where visitors sign in on their own phone rather than at a desk, which fits construction sites, remote depots and estates without a reception. Multi-site reporting is a strength, and the vendor states over 3,000 clients across government, aged care, healthcare and logistics.
- Pricing: Quote only. Small, Medium, Large and Enterprise plans, quoted; no prices published; 30-day free trial. Free plan: free trial.
- Best for: Construction sites, depots and estates without a staffed reception
- Strengths: Sign-in from a visitor's own phone; Contractor induction and compliance checks; Multi-site reporting dashboard.
Where it falls short
Standalone buyers should ask directly what happens to the product outside Honeywell's building-technology deals, since its priorities may increasingly follow Honeywell's enterprise customers rather than smaller standalone buyers.
Wrong for
A buyer wanting a vendor whose sole focus is visitor management, rather than one module inside an industrial conglomerate's portfolio, may prefer Vizito or Sign In App.
Visit Sine →
#12 Sign In Solutions
Enterprise visitor platform formerly sold as Traction Guest, same parent as Sign In App · United States · signinsolutions.com
Enterprise Hardware included Same parent as Sign In App
The company formerly known as Traction Guest sells visitor management to large multi-site organisations, with packages built per customer and hardware included in the price, and now sits as the enterprise brand of the same Sign In Solutions Inc. group that owns Sign In App. That suits a security department standardising lobbies across many sites under one contract.
- Pricing: Quote only. Quoted per organisation; hardware included in the package. Free plan: none.
- Best for: Large multi-site organisations standardising lobbies with hardware included
- Strengths: Pre-registration and identity verification; Smart access control with watchlist screening; NDA and health requirement management.
Where it falls short
Software and devices come from one supplier under one contract, which complicates leaving.
Wrong for
A single-site or small multi-site buyer will find this heavier and more expensive than needed.
Visit Sign In Solutions →
Questions and answers
What is the best visitor management software in 2026?
Vizito ranks first of 12, best for single offices and small multi-site companies wanting self-serve setup. Sign In App is second (small and mid-sized offices wanting one tool for visitors, staff and evacuation lists) and FacilityOS third (regulated facilities, manufacturing and government sites). Places 1 to 3 go to challengers, vendors outside the best-known brands, wherever the category has them.
Do I need visitor management software, or is a paper sign-in book enough?
A paper book satisfies almost nobody who later asks for it: it cannot produce an evacuation list on a phone, it does not notify a host, and it is trivial to fake or lose.
Why have so many of these companies merged or renamed recently?
Private equity and workplace-software groups have been rolling up visitor management vendors to bundle them with desk booking, room scheduling and access control, betting that facilities teams want one contract rather than five.
Is SwipedOn still available as its own product?
Not for new buyers.
Can visitor management software handle contractors as well as guests?
Most of the vendors here cover contractors to some degree, checking induction status, certifications and permits before allowing sign-in, but the depth varies sharply.
How long do these tools keep visitor photos and ID scans?
Retention periods vary by vendor and are usually configurable rather than fixed, so this is a question to ask directly rather than assume.
Does visitor management software integrate with access control and door systems?
Many do, letting a checked-in visitor's badge trigger a temporary door or turnstile access, but the depth of that integration is one of the sharpest lines between the enterprise products, Envoy, FacilityOS, Eptura Visitor, Sign In Solutions, and the smaller self-serve tools, which mostly support a shorter list of access-control partners or none at all.
What does a hardware-included plan actually include?
Vendors that sell hardware, InVentry, EntrySign, FacilityOS and Sign In Solutions among them, typically bundle a kiosk or tablet stand, sometimes an ID or badge printer, and installation into one quoted package, either bought outright or paired with a subscription; EntrySign, for example, sells an on-premise system with no mandatory ongoing charges.
Is there a free visitor management tool for a very small office?
Yes, two.
