Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. Every vendor link is marked the same, whatever the arrangement behind it. The largest vendors in coworking space management software
cannot hold places 1 to 3. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category,
wherever the category has them; the established names follow from place 4 in their ranked order. How it works: placement disclosure ·
editorial process.
The 11 tools, reviewed
#1 Cobot
Single-plan coworking platform priced by paying members · Germany · cobot.me
coworking member billing access control
Cobot earns the top place because a small operator can read its pricing page and know the shape of the bill: one plan, all features, counted by paying members. Drop-in users, visitors and event attendees do not raise the count, which suits spaces with heavy day-pass traffic.
- Pricing: Per paying member / month. One plan with all features, priced by the number of paying members (drop-in users, visitors and event attendees are not counted); optional add-ons start at EUR 19 per month. Free plan: free trial.
- Best for: Independent spaces wanting one flat feature set
- Strengths: Member mobile app; White-label member portal; Automated invoicing and payments.
Where it falls short
The member-based price rises with every tenant, so a large, fast-growing space pays more each month with no tier break to plan around; multi-location and enterprise operators are sent to sales for a custom price.
Wrong for
A multi-location network with a sales team that wants a deep CRM and custom contracts; look at Nexudus or OfficeRnD.
Visit Cobot →
#2 Optix
Coworking platform built around automations and a branded app · Canada · optixapp.com
coworking automation flex space
Optix is the strongest pick for an operator who wants rules to do the repetitive work: renewals, access changes, reminders and billing steps run through its automation engine, and its site lists more than 1,000 prebuilt automations. Pricing is public in four tiers sized by active users, with a 14-day trial that asks for no credit card.
- Pricing: Per active-user tier / month. Published tiers by active users: Essentials $229 per month ($197 billed yearly) for 50 users, Pro $349 ($299) for 100, Grow $579 ($498) for 250, Scale on quote. Free plan: free trial.
- Best for: Small operators wanting automation and a branded app
- Strengths: Member app; Automations (1,000+ listed); Floor plans.
Where it falls short
Each tier caps automation actions (100 on Essentials, 200 on Pro, 500 on Grow), so a busy space can run out of room before it outgrows the user limit.
Wrong for
A single-site community that wants no rules engine and a flat fee by member count; Cobot is simpler.
Visit Optix →
#3 Spacebring
Coworking platform with branded app and community tools · Poland · spacebring.com
coworking member app community
Spacebring is built around the member's side of the experience: a white-label app for iOS and Android, a branded web portal, a feed, chats and events sit next to contracts, invoicing and resource booking.
- Pricing: Per plan + active users / month. Business plan listed at EUR 158 per month with 100 monthly active users and one location. Free plan: free trial.
- Best for: Operators who want a branded member app
- Strengths: White-label iOS and Android app; Member web portal; Invoicing and subscriptions.
Where it falls short
The Business plan carries a six-month minimum commitment, which is awkward for a space that has not opened yet.
Wrong for
An operator who wants a contract shorter than six months or a self-serve trial; Cobot gives 30 days without restrictions.
Visit Spacebring →
#4 Nexudus
Coworking platform with the widest module list · United Kingdom · nexudus.com
coworking multi-location CRM
Nexudus, founded in 2012, says it powers more than 3,000 locations in over 90 countries, and its feature list shows it: a CRM with opportunities and tasks, visitor management, delivery handling, credits, document templates and a set of AI agents for front desk, booking, invoice reminders, renewals, customer service and sales. Billing runs by active users per location, with ACH and direct debit available.
- Pricing: Per active user, per location / month. Priced per location by active users, billed monthly in USD, EUR or GBP excluding VAT; apps, integrations and payment gateways are charged on top; 21-day trial. Free plan: free trial.
- Best for: Growing operators with several locations
- Strengths: CRM opportunities and tasks; 100+ transactional reports; Passport members app.
Where it falls short
Active-user pricing is calculated for each location and invoiced separately, so a network gets one invoice per site and the sum is harder to forecast. Integrations, apps and payment gateways add monthly charges, and the white-label member app costs 150 per month for up to five locations, in the currency of the plan.
Wrong for
A single small space with one person doing everything, where the setup time outweighs the benefit; Coworkify or CoworkingNext are lighter.
Visit Nexudus →
#5 OfficeRnD
Modular flex-space platform for operators and workplaces · United Kingdom · officernd.com
coworking modular flex space
OfficeRnD organizes its coworking product into six hubs: operations (members, bookings, billing), experience (digital community), growth (an e-commerce engine for sales), AI, visitors and data. The growth hub is the distinctive part, because it puts online selling of memberships and day passes in the same system as the back office.
- Pricing: Per plan + per resource / month. Entry plan shown at EUR 111 per month on monthly billing and EUR 85 on annual billing, plus per-bookable-resource and per-meeting-room charges; higher plans on request. Free plan: none.
- Best for: Scaling operators with a sales and e-commerce focus
- Strengths: Flex Operations Hub; Experience Hub; Growth Hub with e-commerce.
Where it falls short
Higher plans on the pricing page say Contact Us, so a growing operator cannot budget the next tier from the page alone. Each bookable resource and meeting room is charged separately, which adds up in a space with many rooms.
Wrong for
An operator who wants a published price for every tier; Optix and Spacebring show more.
Visit OfficeRnD →
#6 Yardi Kube
Coworking platform from a property-software vendor · United States · yardikube.com
coworking property IT management
Yardi Kube is the pick when the space belongs to a landlord who already runs Yardi's property software. The Pro plan names an integration with Yardi Voyager, the page offers IT and Wi-Fi management for the tenants, and pricing is flat in members: the entry plan has unlimited members at $349 per month. A listing network and procure-to-pay are mentioned on the plan page.
- Pricing: Flat monthly + quote. Start plan at $349 per month with unlimited members; Core and Pro are priced on request; IT management, white-label app and eSignature are add-ons. Free plan: none.
- Best for: Landlords and operators already on Yardi
- Strengths: Meeting room bookings; Contracts and memberships; Automated billing and payments.
Where it falls short
The entry plan covers one location with essentials only; multi-location management, custom reporting and live chat support start in Core, which has no published price. The white-label member app, IT management and eSignature are all add-ons.
Wrong for
A community-focused independent space without property systems; Cobot or Spacebring are closer.
Visit Yardi Kube →
#7 Coworks
Mobile-first coworking platform with a front-desk tablet app · United States · coworks.com
coworking mobile small operator
Coworks puts the member app and the front-desk tablet in the cheapest tier, which suits a small space where one host greets everyone. Its page supports uses beyond coworking, naming universities, makerspaces, chambers of commerce, shared labs and coworking with childcare. Both published tiers cap members, 150 and 250, so the price is easy to predict, and the site offers a self-guided demo.
- Pricing: Per member-cap tier / month. Annual billing: $149 per month up to 150 members, $249 per month up to 250 members; monthly billing is $199 and $299; Enterprise on quote. Free plan: none.
- Best for: Small spaces with up to 250 members
- Strengths: Member mobile app; Front-desk tablet app; Room and equipment booking.
Where it falls short
Automated billing, day passes and membership sign-up forms start only in the second tier, and white labeling and multiple campuses are add-ons. The monthly price is $50 above the annual price in each tier. Open API access sits in the quote-only Enterprise plan.
Wrong for
A multi-campus operator or a space with more than 250 members that wants an API; Nexudus or Cobot fit better.
Visit Coworks →
#8 Archie
Workplace suite with a dedicated coworking product · Canada · archieapp.co
coworking desk booking visitors
Archie fits operators whose tenants include companies using the space as a hybrid office. The same vendor sells desk booking, meeting rooms, visitor management and a coworking module aimed at high-volume spaces, with community building and payments, and the site lists more than 30 integrations including Teams and Slack.
- Pricing: Per desk or room / month. Desk booking tiers start at $159 per month; the coworking product has its own pricing tab and the page says it charges per desk or room rather than per user. Free plan: none.
- Best for: Coworking spaces that also lease to hybrid teams
- Strengths: Archie Coworking; Desk booking; Room scheduling.
Where it falls short
No coworking figure appeared in the page text we read, so budgeting probably needs a demo call. The company is better known for workplace booking, which means the coworking module is one of several products, not the whole business. No free trial is advertised.
Wrong for
A pure coworking operator who wants billing, CRM and a community app as the center of the product.
Visit Archie →
#9 CoworkCore
Brussels-built platform with PEPPOL e-invoicing · Belgium · kern-it.be
coworking Belgium PEPPOL
CoworkCore is the one product here where contracts create the invoices, so a lease signed with a tenant turns into recurring billing without re-entry. PEPPOL e-invoicing is built in for the Belgian mandate, the member portal shows contracts, invoices and bookings, and a read-only AI assistant answers questions about occupancy and unpaid invoices.
- Pricing: Monthly lease / quote. Leased by the month, all inclusive (hosting, backups, updates, support), with a reduced first payment; no figure is published and white label is optional. Free plan: none.
- Best for: Belgian operators who want PEPPOL and local support
- Strengths: Interactive space plan; Contracts driving recurring invoices; Bookings with credits.
Where it falls short
The page shows no price and the product is one of several platforms from a software studio, so the roadmap depends on that small team.
Wrong for
A global operator with a network of sites in several currencies and a need for an app marketplace; Nexudus or OfficeRnD have the reach.
Visit CoworkCore →
#10 Coworkify
Low-cost coworking software priced by member cap · Japan · coworkify.com
coworking low cost small operator
Coworkify is the cheapest route to a working system: five public tiers, each giving access to all features, differ only by member cap. It charges for bookings, calculates usage such as rooms, lockers and parking, publishes a landing page for the space, and takes payments by card, PayPal, check, cash and bank transfer. The interface comes in ten languages, and the founders say they have run a coworking space themselves.
- Pricing: Per member-cap tier / month. Five tiers by member cap: Starter $29 up to 15 members, Regular $49 up to 35, Plus $99 up to 80, Enterprise $149 up to 150, Unlimited $200. Free plan: free trial.
- Best for: Very small spaces on a tight budget
- Strengths: Resource booking; Automated invoicing; Membership plans.
Where it falls short
Price rises are driven by member count and paid plans apply per space, so a multi-site operator multiplies the fee. The home page lists bookings, sales and marketing, invoicing and membership, and does not mention a member mobile app or access control.
Wrong for
An operator who wants a member mobile app, door integrations and a sales pipeline; Cobot, Spacebring or Nexudus cover that.
Visit Coworkify →
#11 CoworkingNext
Budget coworking software with unlimited spaces · India · coworkingnext.com
coworking low cost multi-space
CoworkingNext builds a personalized front-end site for the space, includes it free in every tier, and lets a member pay invoices online by card or PayPal. Unlimited spaces in every tier makes it unusual among the budget products: the price depends on members, not on locations. The developer, Sopan Technologies in the Delhi area, says the product came from running coworking spaces, and sign-up needs no credit card.
- Pricing: Per member-cap tier / month. Four tiers by member cap: Growth $25 for 35 members, Regular $50 for 75, Enterprise $100 for 150, Unlimited $200; all include unlimited spaces and a free marketing website. Free plan: free trial.
- Best for: Budget operators with several small spaces
- Strengths: Automated invoicing; Online card and PayPal payments; Resource booking.
Where it falls short
The terms are governed by Indian law and the privacy policy only says account data sits on a secured server behind a firewall, with no named region or certification.
Wrong for
A European operator who needs documented hosting region, ISO or SOC attestations, and door integrations; Nexudus, OfficeRnD or Cobot are better to check.
Visit CoworkingNext →
Questions and answers
What is the best coworking space management software in 2026?
Cobot ranks first of 11, best for independent spaces wanting one flat feature set. Optix is second (small operators wanting automation and a branded app) and Spacebring third (operators who want a branded member app). Places 1 to 3 go to challengers, vendors outside the best-known brands, wherever the category has them.
How much does coworking space software cost?
Published figures run from $25 per month at CoworkingNext and $29 at Coworkify, through $149 at Coworks and EUR 158 at Spacebring, to $229 at Optix and $349 at Yardi Kube. Cobot and Nexudus scale with members or active users.
Which coworking platforms publish their prices?
In the page text we read, OfficeRnD, Optix, Spacebring, Yardi Kube (entry plan), Coworks, Coworkify and CoworkingNext show subscription figures. Cobot shows add-on prices and a member-based calculator.
Does a coworking space need a white-label member app?
Not on day one. A web portal is enough to book rooms and see invoices. A branded app helps retention and check-ins once a space has a few hundred members.
Can coworking software open the door automatically?
Yes, through integrations with lock and access control vendors, not through the platform itself. Nexudus lists Genetec, Akiles and Tapkey, Cobot lists major access providers and an access control feature, and Spacebring lists access control as a feature.
Is there free coworking space software?
No product here offers a permanent free plan. The lowest published subscription prices are CoworkingNext at $25 per month and Coworkify at $29 per month, both with trials or free sign-up.
What counts as an active user or member when I am billed?
It depends on the vendor. Cobot counts paying members, tenants and team members, not drop-in users, visitors or event attendees.
Can I move from another coworking platform?
Usually yes, with some effort. Spacebring offers a migration package for operators upgrading from other software, CoworkCore includes data migration in its onboarding, and Cobot has a migration page in its support menu.
Which software suits an operator with several locations?
Nexudus bills and invoices each location separately and is built for networks. OfficeRnD describes multi-location management and a data hub, Cobot lists multi-location management in its plan, and Yardi Kube adds it from its Core tier.
Which option handles e-invoicing in Belgium?
CoworkCore states built-in PEPPOL e-invoicing, aimed at the Belgian mandate, with invoices sent by email or through PEPPOL.
Should a landlord with hybrid-office tenants use a different tool?
Often yes, or a product with a second module. Archie sells desk booking, room booking and visitor management next to a coworking product, OfficeRnD sells a workplace platform beside its flex platform, and Yardi Kube connects to Yardi's property software.
