Editor Sebastiaan Smits ·
Published November 9, 2026 · Updated November 9, 2026
Teams that shortlist Workvivo usually want a social-style staff hub and then meet a quote-only price, a demo in place of a trial, and an owner that is a video-meeting company. They move to a platform with a different audience, such as frontline staff, or a vendor that is not part of a larger suite, most often Speakap or Oneteam.
Short answer: The closest replacements for Workvivo in our intranet and employee communication software ranking are Speakap, Oneteam and Embrace. Choose Speakap if your staff work shifts and you want an app with journeys, tasks and workforce analytics from a Dutch vendor. Everything below is drawn from the Best Intranet & Employee Communication Software in 2026 shortlist and judged only against Workvivo, including when it is wiser to remain with Workvivo.
Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. Every vendor link is marked the same, whatever the arrangement behind it. The first three alternatives go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow in their ranked order. How it works: placement disclosure · editorial process.
Workvivo's pricing page lists no amounts: the cost depends on licence count and on the organization, and a custom quote is requested. The page also says there is no free trial, only a demo shaped around your business. A published per-user price cannot be compared before that call.
The pricing page starts from Workvivo HQ or Seer as the plan, with add-ons for HQ Agent, Seer, Chat, Workvivo TV for digital signage and deeper analytics. A buyer who wants a feed, chat and screens together should ask for each line to be quoted.
The home page footer reads Workvivo by Zoom Limited and the pricing page says Chat is powered by Zoom's Video SDK. A buyer who wants a staff platform from a vendor outside a meeting-software group, or one aimed at shift workers, changes the shortlist.
Rows follow how closely each product can stand in for Workvivo; the closing column is its rank inside our 14-product ranking.
| # | Alternative | Headquarters | Switch if | Our rank |
|---|---|---|---|---|
| 1 |  Speakap | Netherlands | your staff work shifts and you want an app with journeys, tasks and workforce analytics from a Dutch vendor | #1 |
| 2 |  Oneteam | Netherlands | you want a frontline app with published per-user prices and can meet a 100-user minimum | #10 |
| 3 |  Embrace | Netherlands | you want a Dutch social intranet with its own apps and Microsoft 365 links | #14 |
| 4 |  Claromentis | United Kingdom | you want a hub priced by locations or applications, with cloud or on-premise deployment | #11 |
| 5 |  Talkspirit | France | you want a newsfeed tied to roles and objectives, with hosting in France or Switzerland | #12 |
| 6 |  Jalios | France | you want an intranet and a social network from a French vendor with many public-sector clients | #13 |
| 7 |  Happeo | Netherlands | you run Google Workspace and want a self-serve free trial | #8 |
| 8 |  Interact Software | United Kingdom | you are on Microsoft 365 and want intranet and HR content with add-on apps | #3 |
| 9 |  ThoughtFarmer | Canada | you want published per-user prices for a document-centered intranet | #4 |
| 10 |  Jostle | Canada | a small team will run the intranet and you want a free trial | #2 |
| 11 |  Oak Engage | United Kingdom | you have office and frontline staff in the UK and want a mobile-first intranet | #7 |
| 12 |  Zoho Connect | India | you use Zoho apps and want a free plan | #6 |
A Dutch employee app for frontline teams, with offices in Amsterdam, New York, London, Cologne and Brussels. Pricing is by demo and offer, with go-live in as little as 15 days after a contract. Its pages cite 231,398 employees enrolled in journeys, workforce analytics dashboards and task management; ISO 27001:2013 is stated.
Switch from Workvivo if your staff work shifts and you want an app with journeys, tasks and workforce analytics from a Dutch vendor.
A frontline app with a published price list as of November 2026: EUR 1.49, 2.99 or 3.99 per user a month on Starter, Essential and Professional, each with a 100-user minimum. A white-label app costs EUR 200 a month per platform. Chat, forms, onboarding and e-learning sit in the plans.
Switch from Workvivo if you want a frontline app with published per-user prices and can meet a 100-user minimum.
A Dutch social intranet with iOS and Android apps, role-based dashboards, an AI assistant and Microsoft 365 links, sold mainly to housing, healthcare and government bodies. It also sells tenant portal and CRM modules. No price or trial is shown, only a free demo.
Switch from Workvivo if you want a Dutch social intranet with its own apps and Microsoft 365 links.
A Brighton vendor selling suites for franchises (priced by locations), operations and training (priced by applications) and charities. Deployment is cloud or on-premise, and ISO 27001:2022 and single sign-on are listed. Demo only, no trial. It is a company hub more than a shift-worker app.
Switch from Workvivo if you want a hub priced by locations or applications, with cloud or on-premise deployment.
A Paris platform that ties a newsfeed and chat to circles, roles, objectives and projects. Data is hosted in France, or Switzerland for Swiss clients, and ISO 27001:2022 is listed. No price is published and the site offers a demo. It claims more than 900 organizations.
Switch from Workvivo if you want a newsfeed tied to roles and objectives, with hosting in France or Switzerland.
A French digital workplace from Le Chesnay with an intranet, the Pulse social network and a Teamwork product for projects and documents. The site states more than 500 customers and 2.3 million users, plus Microsoft 365 integration. No amounts on the home page, and no trial is mentioned.
Switch from Workvivo if you want an intranet and a social network from a French vendor with many public-sector clients.
A Dutch intranet built around Google Workspace, with AI knowledge search and a policy hub. It offers a self-serve free trial from the site, though pricing in three tiers still comes through a demo. Smaller in scale and channels than the enterprise suites.
Switch from Workvivo if you run Google Workspace and want a self-serve free trial.
A UK platform for intranet, comms and HR content, standardized on Microsoft 365. Mobile apps and premium support are priced as add-ons, so the final total depends on what you add. It is quote-only with no trial.
Switch from Workvivo if you are on Microsoft 365 and want intranet and HR content with add-on apps.
A Canadian intranet with published monthly per-user tiers, falling as the user count rises, and a quote only above 1,000 users. It has approval workflows and multi-language support. Frontline targeting and mobile polish are thinner than on dedicated frontline apps.
Switch from Workvivo if you want published per-user prices for a document-centered intranet.
A Canadian intranet with tiered per-user annual plans from Bronze to Platinum, a 15 percent surcharge for monthly billing and a free trial. A small comms or HR team can run it without a technical administrator. AI search, multi-language content and publishing permissions are narrower than on enterprise suites.
Switch from Workvivo if a small team will run the intranet and you want a free trial.
A UK intranet and employee app for organizations with both head-office and frontline staff. Pricing is tailored and quoted, with no advertised trial and demos on request. Its customer base skews to UK mid-market organizations, so ask about support outside the UK.
Switch from Workvivo if you have office and frontline staff in the UK and want a mobile-first intranet.
An Indian vendor with a permanent free plan and paid tiers starting at 25 or 10 users. It offers a feed, groups, town halls and a knowledge base. The design is plain and AI is less prominent, so it fits small teams more than large frontline groups.
Switch from Workvivo if you use Zoho apps and want a free plan.
Workvivo is still the right choice when you want a social-style staff hub with knowledge hubs, journeys and livestreams, and a vendor owned by Zoom is acceptable. Its security page states ISO 27001 and an annual SOC 2 Type 2 report shared under NDA, and the Chat add-on suits organizations that already use Zoom. If a social feed is the main need and every platform is bought through sales anyway, rebuilding elsewhere changes little.
Because nearly every platform on this page is quoted, give each one the same licence count, desk and frontline split, add-ons (chat, signage, surveys) and contract length. Compare the quotes line by line, and keep Workvivo running until the pilot group has used the new app for a full cycle.
Directory, groups and posts are the work. Workvivo's home page lists over 60 HR tool integrations, so check what each replacement syncs from your HR system and which of your content can be exported before you cancel.
No. The pricing page lists no amounts and asks for a quote based on licence count and organizational needs. Add-ons such as Chat, Workvivo TV and deeper analytics are quoted separately.
Oneteam lists EUR 1.49, 2.99 and 3.99 per user a month with a 100-user minimum, as of November 2026. ThoughtFarmer and Zoho Connect also publish rates, and Zoho Connect has a free plan.
No. The pricing page says there is no free trial and offers a demo built around your business instead. Happeo and Jostle offer free trials, and Oneteam gives a free account after a demo.
Speakap and Oneteam are built for hourly staff, with chat, news, onboarding and in Speakap's case journeys and tasks. Check registration without a company email and how frontline users are licensed in a pilot.
Speakap, Oneteam, Embrace and Happeo are Dutch, Talkspirit and Jalios are French, and Claromentis, Interact Software and Oak Engage are British. Workvivo itself lists a Cork address in Ireland. Country is a fact to check against your data rules, not a quality mark.
Its footer reads Workvivo by Zoom Limited, and the company's newsroom says Zoom acquired it in 2023. The privacy policy still names Workvivo Limited at an address in Cork.
Prices, limits and descriptions for Workvivo and each alternative were confirmed on vendor-owned pages on November 9, 2026. A later change on the vendor side will not show here.
Sebastiaan Smits, Founder, wrote, edited and fact-checked this page.
Founder of The Interregnum and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page here; research and drafting are AI-assisted. Last reviewed November 9, 2026.
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