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AI meeting assistants · 12 alternatives

Fireflies.ai alternatives: 12 compared

Sebastiaan Smits Editor Sebastiaan Smits · Published October 16, 2026 · Updated October 16, 2026

Teams look past Fireflies when the 8,000-minute per-seat storage cap on Pro starts to bite, when annual and monthly prices drift apart, or when they would rather not have a notetaker bot join every call. Most go to Otter, Fathom or Read AI, and bot-free buyers to Jamie or Granola.

Short answer: The closest replacements for Fireflies.ai in our AI meeting assistants ranking are Otter.ai, Fathom and Read AI. Choose Otter.ai if you want a like-for-like bot-based notetaker with CRM links on the mid-priced plan. All 12 alternatives below are ranked products from Best AI Meeting Assistants in 2026, and each says where it differs from Fireflies.ai and when Fireflies.ai is still the better choice.

Visibility in our rankings can be paid for. Payment moves a vendor's position within the shortlist; it never adds a vendor, and it never changes a word of the review or of this page. The first three alternatives go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow in their ranked order. How it works: placement disclosure · editorial process.

Fireflies.ai at a glance

  • Headquarters: United States
  • Pricing model: Per seat / month
  • Pricing: Free plan; Pro is $10 per user per month billed annually or $18 monthly, Business $19 annually or $29 monthly, Enterprise $39 per user per month billed annually.
  • Free option: Free plan
  • Built for: Budget-conscious teams on many platforms
  • Wrong for: A non-English-speaking team, given the vendor's own beta label on other languages, and buyers who need regional storage below Enterprise. MeetGeek offers EU or US storage on its public plans.
  • Place in our ranking: #7 of 15
  • Website: fireflies.ai

Facts from our AI meeting assistants ranking, last checked October 16, 2026.

Why buyers look past Fireflies.ai

  1. Storage is capped until Business

    The Free plan stores 400 minutes of meetings per team and Pro stores 8,000 minutes per seat. Business and Enterprise are listed as unlimited, team-wide. A busy team that records every call can reach the Pro cap and is pushed up a tier to keep older meetings.

  2. The cheap price needs annual billing

    Pro is $10 per seat billed annually and $18 billed monthly, Business $19 against $29. Enterprise is annual only at $39. Fireflies also sells AI credits as a separate subscription, so a bill can have two lines that renew on their own.

  3. A bot joins the call, data location is Enterprise

    The main way in is a notetaker that joins as a participant, so guests see it. A Chrome extension records Google Meet without the bot. Private storage, to keep recordings in your own location, is listed on Enterprise only.

12 alternatives at a glance

Closest replacement first. The last column is our place in the full 15-product ranking.

#AlternativeHeadquartersPricingKey differenceSwitch ifOur rank
1Otter.aiUnited StatesPer user / month; free planMinute-metered transcription and meeting notesyou want a like-for-like bot-based notetaker with CRM links on the mid-priced plan#11
2FathomUnited StatesFree + paid tiers; free planFree-forever call recorder with AI summariesyou are a small sales or customer team and want unlimited free recordings#5
3Read AIUnited StatesPer user / month; free planMeeting notes with cross-tool search copilotyou want meeting, email and chat summaries in one place and can live without video on the cheaper tiers#3
4tl;dvGermanyPer seat / month; free planMeeting recorder and note taker hosted in the EUyou want shareable clips and reports across many meetings, ideally without a visible bot#4
5MeetGeekRomaniaPer user / month; free planAI notetaker with EU or US data residencyyou need to choose EU or US data hosting on a public plan and mix plans across users#1
6JamieGermanyPer user / month; free planBot-free note taker that deletes the audioyou want no bot on the call and data kept in Europe, with audio deleted after transcription#2
7GranolaUnited StatesPer user / month; free planBot-free AI notepad for back-to-back meetingsyou want a private notepad that blends your own notes with AI, without a bot#8
8KrispUnited StatesPer user / month; free trialNoise cancellation plus bot-free meeting notesyou take calls from noisy places and want noise removal and notes in one app without a bot#9
9TactiqAustraliaFree + paid tiers; free planBrowser-extension live transcription without a botyou want only transcripts and prompts from the browser and no bot or recording library#12
10FellowCanadaPer user / month; free planMeeting notes with admin consent and access controlsyou care more about agendas and follow-up on action items than about a searchable archive#6
11ZoomUnited StatesFree + paid tiers; free planBuilt-in AI assistant for Zoom Workplacemost of your meetings already run on Zoom and you would rather not add a separate notetaker#10
12Microsoft TeamsUnited StatesPer user / month; noneCopilot for Teams meetings, licensed as an add-onyou run Microsoft 365 and want notes inside Teams under your existing admin controls#14

What each alternative does differently

1. Otter.ai

Minute-metered transcription and meeting notes · United States

The closest like-for-like swap: a meeting bot, live transcription and AI chat across meetings. Pro caps a meeting at 90 minutes and Business at four hours, and the free tier has 300 monthly minutes. Salesforce and HubSpot sit on Pro, while SSO, SCIM and an API need Enterprise.

Switch from Fireflies.ai if you want a like-for-like bot-based notetaker with CRM links on the mid-priced plan.

Pricing: Basic is free with 300 monthly transcription minutes; Pro is $16.99 per user monthly or $8.33 on annual billing, Business $30 monthly or $19.99 annual, Enterprise on quote. (free plan)

Full review: #11 of 15 in our ranking · Visit Otter.ai →

2. Fathom

Free-forever call recorder with AI summaries · United States

The free individual plan has unlimited recordings and transcription, with bot-free capture in beta or a bot. Team plans start at two users and carry a 90-day guarantee. CRM field sync and coaching scorecards need Business, and SSO with custom retention need Enterprise.

Switch from Fireflies.ai if you are a small sales or customer team and want unlimited free recordings.

Pricing: Free individual plan; Premium is $20 per month or $16 on annual billing; Team (2 or more users) is $19 per month or $15 annual, Business $34 or $25 annual, Enterprise on quote. (free plan)

Full review: #5 of 15 in our ranking · Visit Fathom →

3. Read AI

Meeting notes with cross-tool search copilot · United States

Reads email and messaging as well as meetings, with a personalized meeting coach. The free plan stops at five transcripts a month. Paid plans list unlimited transcripts and storage, while audio and video playback starts on Enterprise and HIPAA, SAML and custom retention on Enterprise+.

Switch from Fireflies.ai if you want meeting, email and chat summaries in one place and can live without video on the cheaper tiers.

Pricing: Free plan with 5 meeting transcripts a month; Pro is $15 per user per month on annual billing or $19.75 monthly, Enterprise $22.50 or $29.75, Enterprise+ $29.75 or $39.75. (free plan)

Full review: #3 of 15 in our ranking · Visit Read AI →

4. tl;dv

Meeting recorder and note taker hosted in the EU · Germany

Its homepage states that no bot is required, and it records Zoom, Google Meet and Teams. It leans on clips, multi-meeting reports and sales coaching playbooks, and lists more than 6,000 integrations. We could not load its plan table in this review, so check limits on the vendor page.

Switch from Fireflies.ai if you want shareable clips and reports across many meetings, ideally without a visible bot.

Pricing: Free plan at €0 per seat; Pro is listed at €29 per seat per month or €216 per seat per year, Business at €39 per seat per month or €348 per seat per year. (free plan)

Full review: #4 of 15 in our ranking · Visit tl;dv →

5. MeetGeek

AI notetaker with EU or US data residency · Romania

Unlimited free Basic licenses sit beside a per-license builder for paid tiers, so a team can mix plans. Hosting is offered in the EU or the US. It lists SOC 2, GDPR, HIPAA and CCPA, 100+ languages, a public API and Zapier. A hardware recorder, Wave, is on a waitlist.

Switch from Fireflies.ai if you need to choose EU or US data hosting on a public plan and mix plans across users.

Pricing: Basic is free with 3 hours of transcription a month; Pro is listed at $15.99 per user per month with extra hours at $0.50 each, Business at $27 per user per month, Enterprise on quote. (free plan)

Full review: #1 of 15 in our ranking · Visit MeetGeek →

6. Jamie

Bot-free note taker that deletes the audio · Germany

Runs on your device, so no bot joins, and it also captures in-person meetings. Storage and processing stay in the EEA, Switzerland and the UK, audio is deleted after transcription, and ISO 27001 is stated. The free tier limits meetings to 30 minutes, and CRM integrations start on Pro.

Switch from Fireflies.ai if you want no bot on the call and data kept in Europe, with audio deleted after transcription.

Pricing: Free plan with 10 AI notes a month; Plus is €21, Pro €39 and Team €33 per user on annual billing, Enterprise on quote. (free plan)

Full review: #2 of 15 in our ranking · Visit Jamie →

7. Granola

Bot-free AI notepad for back-to-back meetings · United States

Captures device audio without a bot on desktop, iOS, Android and Apple Watch, then adds templates, shared folders and chat across meetings. The free tier limits meeting history. API access, MCP and integrations such as Attio, HubSpot and Affinity are Business features. No conversation analytics are listed.

Switch from Fireflies.ai if you want a private notepad that blends your own notes with AI, without a bot.

Pricing: Basic is free with 30 days of meeting history; Business is listed at $14 per user per month and Enterprise at $35 per user per month. (free plan)

Full review: #8 of 15 in our ranking · Visit Granola →

8. Krisp

Noise cancellation plus bot-free meeting notes · United States

Began as noise cancellation and still bundles unlimited noise cancellation with a bot-free note taker for online and in-person meetings. Signup asks for a Google or Outlook calendar connection, with a zero-permission route offered for teams that prefer not to share calendars. A good fit for noisy call setups.

Switch from Fireflies.ai if you take calls from noisy places and want noise removal and notes in one app without a bot.

Pricing: 7-day free trial; Core is $16 per user monthly or $8 per user on annual billing, Advanced $30 monthly or $15 annual, Enterprise on quote. (free trial)

Full review: #9 of 15 in our ranking · Visit Krisp →

9. Tactiq

Browser-extension live transcription without a bot · Australia

A Chrome extension that transcribes in real time for Google Meet, Zoom and Teams with no bot. The free plan allows 10 transcripts a month, and paid plans lift that. It centers on transcripts and custom prompts, with HubSpot, Linear and Slack workflows. Advanced data retention and SAML SSO need Business.

Switch from Fireflies.ai if you want only transcripts and prompts from the browser and no bot or recording library.

Pricing: Free plan with 10 transcripts and 5 AI credits a month; Pro is €6.67 a month on annual billing, Team €13.33, Business €25.50, Enterprise on quote. (free plan)

Full review: #12 of 15 in our ranking · Visit Tactiq →

10. Fellow

Meeting notes with admin consent and access controls · Canada

A meeting-management product first, with agendas, action items and an AI note taker for Zoom, Meet and Teams. Free offers five lifetime AI notes, and seat limits are 5, 20 and 50 on the lower tiers. Unlimited seats, domain control and provisioning begin at Enterprise.

Switch from Fireflies.ai if you care more about agendas and follow-up on action items than about a searchable archive.

Pricing: Free plan with 5 lifetime AI notes and recordings per user; Team is $7 per user per month billed annually or $11 monthly, Business $15 or $23, Enterprise $25 billed annually from 10 users. (free plan)

Full review: #6 of 15 in our ranking · Visit Fellow →

11. Zoom

Built-in AI assistant for Zoom Workplace · United States

Zoom's own AI sits inside Zoom Workplace, and its My Notes feature captures conversations on Zoom, in person, on mobile and across third-party platforms. Workplace Basic gives meeting summaries for three hosted meetings a month. Only worth it if Zoom is already where most of your meetings run.

Switch from Fireflies.ai if most of your meetings already run on Zoom and you would rather not add a separate notetaker.

Pricing: Workplace Basic is free with 3 meeting summaries a month; Pro is listed at $16.99 a month billed monthly or $14.16 on annual billing and includes unlimited meeting summaries; Business is $21.99 or $18.33, Enterprise on quote. (free plan)

Full review: #10 of 15 in our ranking · Visit Zoom →

12. Microsoft Teams

Copilot for Teams meetings, licensed as an add-on · United States

Copilot in Teams works from Teams transcription, and when an organizer turns Copilot off, recording and transcription turn off too. It needs a licensed user rather than a bot, and applies to Teams meetings and events, so calls on Zoom or Google Meet still need another tool.

Switch from Fireflies.ai if you run Microsoft 365 and want notes inside Teams under your existing admin controls.

Pricing: Requires an add-on Copilot license: Microsoft 365 Copilot Business is listed at $18.00 per user per month on yearly billing (promotional through December 31, 2026; regular $21.00) or $25.20 billed monthly, plus a qualifying Microsoft 365 plan. (none)

Full review: #14 of 15 in our ranking · Visit Microsoft Teams →

When Fireflies.ai is still the right choice

Stay with Fireflies if you record on many platforms, can pay annually and want a low per-seat price with every tier published. It states that personal information is not used for AI model training, lists SOC 2 Type II, GDPR and HIPAA, and publishes every price including Enterprise. It suits teams that accept a visible bot and keep storage needs under the Pro cap, or move to Business.

What to expect when you switch from Fireflies.ai

  1. Export before you downgrade

    Download of transcripts, summaries and recordings is listed from Pro upward, and the API documents a transcripts query. Cancelling moves the account to Free at the end of the billing cycle, with meetings kept only within Free limits. Export first, then cancel.

  2. Cancel the plan and the credits separately

    Fireflies says canceling a paid plan does not delete data, and you keep paid features until the cycle ends. AI credits are a separate add-on with their own Cancel button under Settings, Account. Deleting the account removes meetings, summaries and analytics permanently.

  3. Tell guests and recheck the calendar rules

    If you switch to a bot-free tool, remove the notetaker from calendar auto-join and any Slack or CRM automations that pull from Fireflies. Guests who saw fred@fireflies.ai in past calls should hear that the recorder has changed.

Questions and answers

Can I export my transcripts from Fireflies before I leave?

Yes, the pricing page lists downloads of transcripts, summaries and recordings from Pro upward, and the API documents a transcripts query for bulk retrieval. Do this before cancelling, since the Free plan has a lower storage limit and no listed download.

What happens to my meetings if I cancel Fireflies?

The account switches to the Free plan at the end of the billing cycle and existing meetings stay accessible within Free plan limits. Fireflies says canceling does not delete data. The Free plan stores 400 minutes per team, so older recordings may sit out of reach.

Do I have to cancel the AI credits separately?

Yes, AI credits are an add-on subscription with their own cancel step under Settings, Account, Subscriptions. Canceling the main plan does not cancel it. Check the billing page for two renewing lines before you assume the charges have stopped.

How do I delete my Fireflies data completely?

Use Delete my account under Settings, Account, which permanently removes meetings, summaries, extensions and analytics. The privacy policy says personal information related to a closed account is deleted within 30 days. This cannot be undone, so export first.

Can I record meetings without a bot joining?

Yes, but not with the main Fireflies notetaker. A Chrome extension records Google Meet without the bot, and desktop and mobile apps are listed. Alternatives such as Jamie, Granola, Krisp and Tactiq advertise capture without a bot on the call.

Does Fireflies train AI on my meetings?

No, its privacy policy says personal information is not used for AI model training and vendors are contractually barred from doing so. Check that any replacement says the same in writing, since policies differ and some tools use a consent setting.

Sources

Prices, plan limits and product facts about Fireflies.ai on this page were checked against the vendors' own pages on October 16, 2026. Vendors change both without notice, so treat the figures as of that date.

Who wrote this

Sebastiaan Smits Sebastiaan Smits, Founder, wrote, edited and fact-checked this page. Founder of The Interregnum and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page here; research and drafting are AI-assisted. Last reviewed October 16, 2026. How we review.