Vendors can pay for more visibility on this website, for example a higher place in a ranking or more room on a page. Commercial relationships can also affect which products we feature and how prominently. Every vendor link is marked the same, whatever the arrangement behind it. The largest vendors in mileage tracking software
cannot hold places 1 to 3. Places 1 to 3 go to challengers, vendors outside the best-known brands in a category,
wherever the category has them; the established names follow from place 4 in their ranked order. How it works: placement disclosure ·
editorial process.
The 12 tools, reviewed
#1 Driversnote
Automatic mileage log with reports for drivers and small teams · Not stated · driversnote.com
Automatic tracking Free tier Team reports
Driversnote earns first place because it covers the three situations most buyers are in without a sales conversation. An occasional driver can stay on the free plan, a freelancer can move to Pro for a flat monthly price, and a team of two to ten drivers pays the same per license and gets report collection and approval.
- Pricing: Per user / month. Free plan with reporting for up to 15 trips per month. Free plan: free plan.
- Best for: Self-employed drivers and small teams
- Strengths: Automatic tracking on iOS, Android and web; Trip classification; Customizable reports and export.
Where it falls short
The free plan stops at 15 trips a month, which a courier or field salesperson passes quickly. The pricing page shows only monthly prices, with no annual discount, so a full year costs more than at some competitors.
Wrong for
Delivery and rideshare drivers with dozens of trips a day, and companies that want payroll-linked reimbursement programs.
Visit Driversnote →
#2 TripLog
Mileage, expense and time tracking with reimbursement programs · Not stated · triplog.net
Free forever Expenses CPM and FAVR
TripLog fits the buyer who starts alone and may later need a company program.
- Pricing: Per user / month. Basic is free forever. Free plan: free plan.
- Best for: Drivers wanting one broader subscription
- Strengths: Automatic mileage tracking; Expense tracking with receipt scanning; Time tracking.
Where it falls short
Mileage is one of several modules, so the log screens compete for attention with expenses and time. The pages we opened gave no company address or country, and we could not verify where TripLog is based.
Wrong for
Drivers who want only a lean log and nothing else, and buyers who need a vendor with a verified, published address.
Visit TripLog →
#3 Everlance
Mileage and expense tracking for U.S. self-employed drivers · United States · everlance.com
IRS-style reports Expenses Gig drivers
Everlance focuses on the U.S. freelancer who needs a deduction-ready log. Automatic tracking runs in the background, reports follow IRS requirements, and receipts can be uploaded next to the trips. Basic is free for up to 30 automatically detected trips a month, enough for a light schedule.
- Pricing: Per user / month. Basic is free with 30 automatically detected trips per month. Free plan: free plan.
- Best for: U.S. freelancers and gig drivers
- Strengths: Automatic mileage tracking; Custom IRS-compliant reporting; Expense tracking with receipt uploads.
Where it falls short
The pricing page shows two different price sets for Starter, so the price you pay may differ from the one you read; confirm before you subscribe. The free plan covers only 30 automatic trips.
Wrong for
Drivers outside the United States and anyone wanting a flat, transparent price list. Look at Driversnote or TripLog, whose pricing pages show a single set of plans.
Visit Everlance →
#4 MileIQ
Automatic drive logging with one paid tier · Not stated · mileiq.com
Simple 40 free drives Auto reports
MileIQ is the product to try first if you want the least configuration. Drives are detected automatically, classified as business or personal, and turned into generated reports. The free plan allows 40 drives a month, the highest free allowance of the phone apps in this ranking, and the one paid plan removes the cap, so there is no tier decision to make.
- Pricing: Per user / month. Free plan with 40 free drives per month; Unlimited $11.66 per month billed annually or $13.99 per month billed monthly. Free plan: free plan.
- Best for: Occasional drivers who want simplicity
- Strengths: Automatic trip tracking; Unlimited drives on paid plan; Auto-generated reports.
Where it falls short
There is a single paid tier, so teams, approvals and an API are absent from what we saw.
Wrong for
Companies needing admin controls, team reporting or reimbursement programs.
Visit MileIQ →
#5 Zoho Expense
Expense reports with GPS mileage for small companies · India · zoho.com
Expense system Low cost Auto capture
Zoho Expense suits a small company that wants mileage claims in the same place as receipts and approvals. The Free plan, limited to three users, already includes mileage expenses through GPS, and Premium adds automatic mileage capture with live tracking at $6 per user per month on monthly billing. Employees record trips, managers approve, and the claim flows into the expense report.
- Pricing: Per user / month. Free plan for up to 3 users with GPS mileage expenses. Free plan: free plan.
- Best for: Small companies already using Zoho
- Strengths: Mileage expenses via GPS; Auto mileage capture with live tracking (Premium); Expense reports.
Where it falls short
Mileage is a module inside an expense product, not a dedicated log, so the reports are tuned to claims rather than tax records.
Wrong for
Self-employed drivers filing their own tax return and fleets needing vehicle-bound logbooks.
Visit Zoho Expense →
#6 Rydoo
Expense management with calculated mileage claims · Belgium · rydoo.com
Expense system Per diems Accounting links
Rydoo treats mileage as a claim, not a GPS log. An employee enters the destination, the software calculates the distance and the claim amount from your mileage rates, and the claim goes through approval and into accounting, with connections to QuickBooks, Xero and Exact Online.
- Pricing: Per user / month. Essentials €8 per user per month billed annually (minimum 5 users), Pro €10 per user per month billed annually. Free plan: none.
- Best for: Companies of five or more users
- Strengths: Mileage expenses; Automatic distance calculation from destination; Mobile app with receipt scanner.
Where it falls short
Rydoo does not record where a vehicle really went, so it cannot serve as proof of a trip.
Wrong for
Sole traders and teams under five, and anyone who must prove actual routes to a tax authority.
Visit Rydoo →
#7 GOFAR
Logbook device and app for Australian drivers · Australia · gofar.co
Device-based ATO logbook Car health
GOFAR is built around a small device that records trips without the phone, and around the Australian tax logbook. It produces an ATO logbook report, company car allowance and expense reports, and client mileage billing reports, and it adds fuel cost capture, fault alerts and service, insurance and registration reminders for the car.
- Pricing: Per vehicle / month. Monthly $15 per month plus $100 for the device. Free plan: none.
- Best for: Australian drivers needing an ATO logbook
- Strengths: Automatic trip logging and trip maps; ATO logbook report; Company car allowance and expense reports.
Where it falls short
There is no free plan or trial, only a 60-day return window. The monthly plan costs $15 plus $100 for the device, which is the most expensive way in.
Wrong for
Drivers outside Australia, and anyone who prefers to start free and use only a phone.
Visit GOFAR →
#8 Vimcar
Digital Fahrtenbuch with OBD plug-in for vehicles · Not stated · vimcar.de
OBD plug-in German logbook Fleet admin
Vimcar records trips through a plug-in connected to the vehicle's OBD port, so no phone needs to stay awake. Trips are categorized as business or private, destinations are recognized, and the software reminds the driver about open trips. Exports go out as PDF, CSV or into tax software, and fleet administrators can assign drivers to vehicles.
- Pricing: Per vehicle / month. 24.90 € per month per vehicle on a 12-month term, 21.90 € per month on a 24-month term, plus 19 % VAT, billed annually. Free plan: none.
- Best for: German-speaking owners of company cars
- Strengths: Automatic trip recording via OBD plug-in; Business or private categorization; Destination recognition.
Where it falls short
The product is in German on the pages we read, which excludes many buyers outside German-speaking markets.
Wrong for
Drivers without a German-language requirement, and people who want a phone-only app on a free plan.
Visit Vimcar →
#9 MileageWise
Audit-ready mileage logs with Timeline import · Not stated · mileagewise.com
Audit-ready Timeline import Bulk import
MileageWise offers a phone app and a web dashboard, and its footer says the business was established in 2001, which is a long history for this category. Trips are tracked automatically, classified as business or personal and measured either door to door or along the route line.
- Pricing: Not verified. Pricing could not be verified: the pricing page is rendered by script and did not load for us, so no plan or price is stated here. Free plan: none.
- Best for: Drivers with existing location history
- Strengths: Automatic trip tracking in the mobile app; Business and personal trip classification; Door-to-door or route-line distance.
Where it falls short
We could not load the pricing, so cost, plans and any free allowance are unverified, and no company name or address appeared on the pages we opened.
Wrong for
Buyers who need a published price before trying a product, and companies needing team approvals.
Visit MileageWise →
#10 Hurdlr
Self-employed finance app with mileage tracking · Not stated · hurdlr.com
Self-employed Tax estimates Invoicing
Hurdlr is a finance app for the self-employed that includes mileage tracking, and it makes sense when the log is one input among several. The Premium tier covers expenses, mileage and taxes, with live tax estimates and reminders, while the Pro tier adds invoicing with card payments, bank reconciliation and basic financial statements.
- Pricing: Per user / month. Prices are not shown on the pricing page. Free plan: free trial.
- Best for: Freelancers wanting taxes and invoicing together
- Strengths: Expense tracking; Mileage tracking; Live tax estimates and reminders.
Where it falls short
The pricing page lists no figures, so cost cannot be compared, and we could not confirm a free plan or trial length.
Wrong for
Drivers who want a stand-alone log at a published price, and companies needing fleet or reimbursement tools.
Visit Hurdlr →
#11 Timeero
Employee time tracking with GPS and mileage · United States · timeero.com
Time clock GPS Field teams
Timeero is a time clock first, and mileage comes with it from the Basic plan at $5 per user per month on annual billing. For a company whose employees are paid by the hour and drive between job sites, a single record of hours and distance removes a reconciliation step.
- Pricing: Per user / month. Basic $5 per user per month billed annually ($6 monthly), Pro $7.50 ($9), Premium $10 ($12). Free plan: free trial.
- Best for: Field teams tracking hours and miles
- Strengths: GPS time tracking; Mileage tracking (Basic); Auto clock-in and clock-out.
Where it falls short
Mileage is one module of a time-tracking product, so tax-style reports and reimbursement programs are not its focus. There is no free plan, only a 14-day trial that needs a card after it ends.
Wrong for
Individual drivers and companies that do not pay by the hour.
Visit Timeero →
#12 Motus
Enterprise mileage reimbursement and driver safety platform · Not stated · motus.com
Enterprise FAVR and CPM Driver safety
Motus is the specialist for a company that reimburses many employees who drive their own vehicles. GPS-verified mileage feeds reimbursement programs of the FAVR, cents-per-mile and TAAP types, a central admin portal handles drivers and rules, and single sign-on and HRIS, SAP Concur and payroll integrations fit enterprise systems. A separate Protect offering covers driver safety training and insurance monitoring.
- Pricing: Quote only. Quote only; priced per driver with volume discounts, annual contracts typically; no free plan or trial. Free plan: none.
- Best for: Companies with large reimbursed driver fleets
- Strengths: GPS-verified mileage capture; FAVR, CPM and TAAP reimbursement programs; Centralized admin portal.
Where it falls short
Everything is quoted, with annual contracts typical, and no free plan or trial exists, so a small team cannot test it casually. The pages we read gave no address or country.
Wrong for
Freelancers, small teams and anyone wanting self-serve pricing.
Visit Motus →
Questions and answers
What is the best mileage tracking software in 2026?
Driversnote ranks first of 12, best for self-employed drivers and small teams. TripLog is second (drivers wanting one broader subscription) and Everlance third (u.S. freelancers and gig drivers). Places 1 to 3 go to challengers, vendors outside the best-known brands, wherever the category has them.
Is a free mileage tracker enough for a self-employed driver?
It depends on trip count. Driversnote's free plan covers 15 trips a month, Everlance's Basic plan 30 automatically detected trips and MileIQ's free plan 40 drives.
Do I need a hardware device, or is a phone app enough?
A phone app is enough for most drivers and costs nothing extra.
How do the tax rules differ between countries for mileage logs?
The rules are national, and the products reflect that. Everlance produces IRS-compliant reports, GOFAR an ATO logbook report for Australian drivers, and Vimcar works in German as a digital logbook.
What is the difference between a mileage tracker and an expense tool with mileage?
A mileage tracker records trips automatically and produces a log. An expense tool such as Rydoo or Zoho Expense calculates a claim from a destination and a rate, then routes it for approval and sends it to accounting.
Can a company reimburse employees using mileage tracking software?
Yes, and there are two routes. Expense tools pay claims that employees file, with the distance computed from the destination.
Which mileage app is best for rideshare or delivery drivers?
Volume decides it. A delivery driver makes dozens of trips a week, so free tiers capped at 15 to 40 trips are not enough and you should price a paid plan from day one.
How accurate is automatic trip detection?
Accurate enough to save hours, but not enough to skip a review. Phone-based detection misses trips when the operating system suspends the app, splits a journey at a long stop and merges short drives.
What happens to my trip history if I cancel or downgrade?
Check before you cancel, because policies differ and none of the pricing pages we read described it in detail. Free tiers may hide older trips or stop automatic detection, and a canceled account may lose access to its records.
Is a mileage app also an expense or time tracker?
Some are. TripLog adds expense tracking with receipt scanning and time tracking, Everlance adds expenses and receipt uploads, Hurdlr adds tax estimates, invoicing and bookkeeping, and Timeero is a GPS time clock with a mileage module.
Should small businesses with company cars use a logbook device?
Often yes, especially where a tax rule asks for a complete vehicle logbook. A plug-in device records every trip without relying on a driver's phone, which removes most gaps.
