Editor Sebastiaan Smits ·
Published October 31, 2026 · Updated October 31, 2026
Companies look past Copper when the contact caps on the lower plans bite, when part of the team does not live in Gmail, or when the Business plan is the only one with email series and custom reports. Small Google Workspace teams usually move to Salesflare, Less Annoying CRM or Capsule, and larger ones to Pipedrive, HubSpot or Zoho.
Short answer: The closest replacements for Copper in our CRM software ranking are Salesflare, Less Annoying CRM and Capsule CRM. Choose Salesflare if you want automatic capture plus LinkedIn and sequences, and some users are on Outlook. Everything below is drawn from the Best CRM Software in 2026 shortlist and judged only against Copper, including when it is wiser to remain with Copper.
Visibility in our rankings can be paid for. Payment moves a vendor's position within the shortlist; it never adds a vendor, and it never changes a word of the review or of this page. The first three alternatives go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow in their ranked order. How it works: placement disclosure · editorial process.
Copper's pricing page sets 2,500 contacts on Basic and 15,000 on Professional, with unlimited contacts only on Business. A list that grows past a cap forces an upgrade of every seat, not only the heavy users, so the per-seat price is not the whole bill.
Email series, custom reports, multi-currency and premium support are listed under Business. Professional adds workflow automation, bulk email and basic reporting. Teams that want nurture sequences or their own report layouts pay the highest seat price to get them.
Copper describes itself as a CRM for Google Workspace and publishes material on moving from Microsoft 365 to Google Workspace. That focus suits a Gmail company. A team with Outlook users, or a plan to leave Google, has to judge how much of the product it would actually use.
Ordered by how well each fits a team leaving Copper; our own placement among 18 ranked products is in the last column.
| # | Alternative | Headquarters | Switch if | Our rank |
|---|---|---|---|---|
| 1 |  Salesflare | Belgium | you want automatic capture plus LinkedIn and sequences, and some users are on Outlook | #1 |
| 2 |  Less Annoying CRM | United States | you want one flat price and a calm tool instead of tiers and contact caps | #2 |
| 3 |  Capsule CRM | United Kingdom | you hit Copper's contact caps and want larger limits on the cheaper plans | #15 |
| 4 |  OnePageCRM | Ireland | you want the lowest published per-user price and a task-driven way of working | #16 |
| 5 |  Attio | United Kingdom | you want custom objects and a flexible schema and your team is comfortable setting up its own structure | #14 |
| 6 |  folk | France | you manage a network of people and want LinkedIn and WhatsApp history in the same record | #17 |
| 7 |  Nutshell | United States | you want sales automation and quotas without the contact caps, and you are fine with a per-user fee | #12 |
| 8 |  Pipedrive | Estonia | your day is about moving deals through stages more than keeping a shared contact book | #3 |
| 9 |  HubSpot | United States | you expect to add marketing and service tools on the same records and can budget for the step up | #6 |
| 10 |  Close | United States | your reps make many outbound calls and want the dialer inside the CRM | #5 |
| 11 |  Zoho CRM | India | you want deeper automation and reporting and may later add other Zoho apps | #4 |
| 12 |  Freshsales | United States | you want scoring, calling and sequences at a mid-range price and are happy with a Freshworks login | #8 |
| 13 |  Insightly | United States | you want project tracking attached to won deals and are prepared to pay for Professional | #10 |
| 14 |  Keap | United States | you run a service business and want invoicing, booking and follow-up in the same account as the CRM | #13 |
| 15 |  monday CRM | Israel | your company already runs projects on monday boards and wants sales in the same place | #11 |
| 16 |  Salesforce Sales Cloud | United States | your company is heading toward complex territories, approvals and many integrations | #7 |
| 17 |  Microsoft Dynamics 365 Sales | United States | you are moving the company to Microsoft 365 and want the CRM on the Power Platform | #18 |
Salesflare also captures contact data from your email, but it works in Gmail or Outlook and has a LinkedIn sidebar. Growth is listed at $29 per user billed annually, and sequences with multi-step flows start on Pro. The Enterprise plan has a five-user minimum and does the data import for you.
Switch from Copper if you want automatic capture plus LinkedIn and sequences, and some users are on Outlook.
One published price of $15 per user a month covers every feature, with a 30-day trial and no contract. It lists Google Contacts and Calendar integrations and takes Google Forms data through Zapier. It is hosted on AWS in Northern Virginia and has no tiers to climb.
Switch from Copper if you want one flat price and a calm tool instead of tiers and contact caps.
Capsule connects Gmail or Outlook for sending, lists a Google Workspace integration, and prices by plan from Starter upward. Starter allows 30,000 contacts and Growth 60,000, well above Copper's lower tiers. A 14-day trial needs no card. Automation starts on Growth.
Switch from Copper if you hit Copper's contact caps and want larger limits on the cheaper plans.
Built around a next-action list rather than a pipeline board. Professional is listed at €8.95 per user a month, with unlimited contacts on every plan. IMAP and SMTP access, open tracking and scheduling start on Business, and email sequences on Max. It has a Gmail integration and a 21-day trial.
Switch from Copper if you want the lowest published per-user price and a task-driven way of working.
A configurable data model in place of fixed contact and deal objects. The free plan allows three seats, Plus ten, and the workspace syncs mail and calendar, with a Gmail extension and Outlook support. Records are capped per plan and AI features run on credits, so heavy automation is metered.
Switch from Copper if you want custom objects and a flexible schema and your team is comfortable setting up its own structure.
Aimed at relationship and outreach work rather than pipelines alone. Standard lists Gmail and Outlook email sync, calendar and WhatsApp sync, a LinkedIn extension and AI fields. Deals, custom objects, sequences and API access need Premium. Prices are shown in dollars or euros, per member.
Switch from Copper if you manage a network of people and want LinkedIn and WhatsApp history in the same record.
Takes mail from any provider including Google and Outlook, and includes unlimited contacts. Foundation starts at $13 per user a month billed annually but holds only 100 open leads. Activity reports and lead assignment rules arrive on Growth, and custom pipelines and automation on Pro.
Switch from Copper if you want sales automation and quotas without the contact caps, and you are fine with a per-user fee.
A pipeline-first CRM with tiers from Lite upward, a scheduler that creates Google Meet, Zoom or Teams links, and email sync that begins on Growth. Campaigns, projects and lead capture are add-ons on lower plans. We could not load its price list, so check current prices directly.
Switch from Copper if your day is about moving deals through stages more than keeping a shared contact book.
A free CRM for two users and 1,000 contacts that connects Gmail and G Suite, with Sales Hub plans above it. The jump to Professional and Enterprise is large, and both carry a one-time onboarding fee. Marketing and service tools share the same records if you add them.
Switch from Copper if you expect to add marketing and service tools on the same records and can budget for the step up.
Calling, SMS and email sit inside the tool, with Google Calendar sync and Google sign-in. Solo is listed at $9 per user on annual billing, Essentials at $35, and workflows, a power dialer and bulk email start on Growth at $99. A predictive dialer needs Scale.
Switch from Copper if your reps make many outbound calls and want the dialer inside the CRM.
Five paid tiers from Starter to Ultimate, plus a free edition. Standard includes workflows, cadences, forecasting and dashboards, Professional adds email intelligence and blueprints, and Enterprise adds the Zia assistant and territory management. Its pricing page changes currency by region, so quotes need checking in your own market.
Switch from Copper if you want deeper automation and reporting and may later add other Zoho apps.
Per-user plans starting at $9 on annual billing (Growth), $39 Pro and $59 Enterprise, with a 21-day trial. Contact scoring, sequences and territory management are on Pro. The Freddy AI Agent is billed per 100 sessions, and branded documents cost $19 per user as an add-on.
Switch from Copper if you want scoring, calling and sequences at a mid-range price and are happy with a Freshworks login.
Plus is $29, Professional $49 and Enterprise $99 per user a month billed annually. It combines CRM with project tracking, and lists Google and Microsoft 365 syncing of calendar and contacts. Lead routing, workflow automation and the AI Copilot begin on Professional. A 14-day trial needs no card.
Switch from Copper if you want project tracking attached to won deals and are prepared to pay for Professional.
CRM plus marketing automation, invoicing and appointments for service businesses. Pricing starts at $299 a month, billed as $2,988 a year, and implementation services are required. It syncs 1:1 email with Gmail or Outlook, and texting is sold in tiers on top.
Switch from Copper if you run a service business and want invoicing, booking and follow-up in the same account as the CRM.
A board-style CRM on the monday.com work platform. Basic is €12 per seat on annual billing with 1,000 contacts and deals, five columns per board and 20 quotes a month. Pro adds the larger automation allowance and AI agents. Sold in seat bundles with a three-seat minimum.
Switch from Copper if your company already runs projects on monday boards and wants sales in the same place.
Starter Suite is listed at $25 per user a month and syncs email, events and contacts, with Gmail or Outlook integration. Pro Suite is $100 billed annually. Its depth is configuration, which usually means an implementation partner. A five-person agency will use a small part of it.
Switch from Copper if your company is heading toward complex territories, approvals and many integrations.
Company website → · Where Salesforce Sales Cloud ranks and why
Priced at $65 per user a month for Professional and $105 for Enterprise on annual terms, with Copilot features that vary by edition and a Microsoft 365 focus. It is a poor match for a Gmail-based team and is normally bought through a partner.
Switch from Copper if you are moving the company to Microsoft 365 and want the CRM on the Power Platform.
Company website → · Where Microsoft Dynamics 365 Sales ranks and why
Stay with Copper if every user is on Gmail and Google Calendar, the contact list fits the plan's cap and the team reads the inbox sidebar as the CRM. A move costs a data export, a new sidebar to learn and a second tool for any sequences. If the current setup captures contacts without effort, that is the reason most people bought it.
Admins can export People, Companies, Opportunities, Projects, Tasks and Leads from Workspace Settings, and a link to an .xlsx file arrives by email. Activities are not in that list: the help article says to ask Copper Support for a one-time activity export.
The terms of service auto-renew a subscription for a period equal to the last one. Cancellation or downgrade must be requested before the last business day of the term, in the app under Billing or in writing. After termination, you can retrieve content for 30 days.
The sidebar that logs mail will not exist in the next tool in the same form. Check how each candidate syncs Gmail and Calendar, rebuild automations by hand, and list the Drive links you want kept, because the export lists record types and does not mention Drive files.
Yes, admins can export People, Companies, Opportunities, Projects, Tasks and Leads as an .xlsx file sent by email. Filtered lists can also be exported, and Copper's help center sets a size limit per export. Activities need a one-time request to support.
Copper's terms give 30 days after termination to retrieve content from the service. Export during the paid term anyway, since fees are non-refundable except in the cases the terms list.
Request cancellation under Settings, then Billing, in the app, or give written notice, before the last business day of the current term. Downgrades and seat reductions follow the same deadline and take effect at the next term.
Renewal uses the same pricing and payment terms unless Copper gives notice of a change at least 60 days before the term ends. Read your renewal email early, since that notice is the only window to decide.
Most do. Salesflare, Capsule, Attio, Folk, Keap and OnePageCRM state Gmail support on their own pages, and HubSpot's free CRM connects Gmail and G Suite. Dynamics 365 Sales is aimed at Microsoft 365, so check it first if you stay on Google.
On annual billing Copper Professional is $59 per seat. Less Annoying CRM lists $15, OnePageCRM Professional €8.95, Freshsales Growth $9 and Salesflare Growth $29. The cheap tiers have limits of their own, so compare features, not only the headline.
Every price, plan limit and product statement about Copper here was read on the vendors' own pages on October 31, 2026. Either can change at any time, so read the figures as of that day.
Sebastiaan Smits, Founder, wrote, edited and fact-checked this page.
Founder of The Interregnum and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page here; research and drafting are AI-assisted. Last reviewed October 31, 2026.
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