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Project management software · 11 alternatives

Wrike alternatives: 11 compared

Sebastiaan Smits By Sebastiaan Smits · Published October 8, 2026 · Updated October 8, 2026

Teams look past Wrike when seats are sold in groups, when planning and security sit on quoted tiers, or when add-ons pile up on top of the plan. Most go to ClickUp or Asana for self-serve pricing, to monday.com for boards, and to Smartsheet or Teamwork for heavier planning.

Short answer: The closest replacements for Wrike in our project management software ranking are ClickUp, Asana and monday.com. Choose ClickUp if you want self-serve pricing with a free tier and are happy to configure the workspace yourself. All 11 alternatives below are ranked products from Best Project Management Software in 2026, and each says where it differs from Wrike and when Wrike is still the better choice.

Visibility in our rankings can be paid for. Payment moves a vendor's position within the shortlist; it never adds a vendor, and it never changes a word of the review or of this page. How it works: placement disclosure · editorial process.

Wrike at a glance

  • Headquarters: United States
  • Pricing model: Per user / month
  • Pricing: Free plan for basic task management, then per-user Team and Business tiers billed annually; request forms, proofing and approvals start on Business, enterprise tiers are quoted and several add-ons cost extra.
  • Free option: Free plan
  • Built for: Marketing and creative operations teams
  • Wrong for: A small team without formal approvals that just wants to track tasks. The request and proofing machinery adds friction with no payoff; ClickUp or Basecamp will be adopted faster.
  • Place in our ranking: #2 of 12
  • Website: wrike.com

Facts from our project management software ranking, last checked October 8, 2026.

Why buyers look past Wrike

  1. Seats are sold in groups

    Wrike sells subscriptions in groups of five up to 30 seats, groups of ten from 30 to 100, and groups of 25 above that. Business and above are annual only, and online purchase covers up to 15 users without add-ons. Larger teams talk to a representative.

  2. Planning and security sit on quoted tiers

    Resource and capacity planning, budgeting and advanced reporting are listed under Pinnacle, which is quoted. Wrike's help center shows SAML single sign-on only on Pinnacle and Apex, not on Free, Team or Business. Team is capped at 15 users, Business at 200.

  3. Add-ons on top of the plan

    The pricing page lists Whiteboard at $15 per user per month, plus Integrate, Two-Way Sync, Datahub, Wrike Lock and AI Elite action packs at custom prices. It also says pricing and packaging apply to new purchases from January 21, 2026 and may change.

11 alternatives at a glance

Closest replacement first. The last column is our place in the full 12-product ranking.

#AlternativeHeadquartersPricingKey differenceSwitch ifOur rank
1ClickUpUnited StatesPer user / month; free planConfigurable workspace for tasks, docs, goals and chatyou want self-serve pricing with a free tier and are happy to configure the workspace yourself#1
2AsanaUnited StatesPer user / month; free planTask-first work management with portfolios and goalsyou want task-led planning with approvals and proofing on a published price#5
3monday.comIsraelPer seat / month; free planBoard-based work platform with visual automationyou want board-style work management with published seat prices and visual automation#6
4SmartsheetUnited StatesPer user / month; free trialSpreadsheet-style project management for PMOsyour projects live in grids and your PMO wants sheets, portfolios and reporting rolled up#7
5Teamwork.comIrelandPer user / month; free planProject delivery and profitability for client-services firmsyou bill clients for project time and want budgets and invoicing next to the plan#4
6ProductiveCroatiaPer user / month; free trialAgency operations: projects, budgets, billing, resourcingyou run an agency and want budgets, resourcing and invoicing in the same tool as the work#3
7JiraUnited StatesPer user / month; free planConfigurable issue and project tracking at scaleengineering already uses Jira and you want business teams in the same system#10
8NotionUnited StatesPer member / month; free planDocs and databases doubling as a project trackeryour work is document-heavy and you want planning, notes and wikis in one workspace#11
9Zoho ProjectsIndiaPer user / month; free planBudget-friendly project tracking with Gantt and timesheetsyou want classic Gantt scheduling with critical path at a lower per-user cost#12
10BasecampUnited StatesFlat monthly; free planFlat-priced project space built for async communicationyou want one flat monthly price for the whole company and a simpler tool than Wrike#8
11LinearUnited StatesPer user / month; free planKeyboard-first issue tracking for software teamsthe work is software delivery and you want a fast issue tracker with a flat per-user price#9

What each alternative does differently

1. ClickUp

Configurable workspace for tasks, docs, goals and chat · United States

Free Forever has unlimited tasks and members with 60 MB storage. Unlimited is $7 and Business $12 per user annually, with Gantt from Unlimited. Brain AI at $9 and Everything AI at $28 are per-user add-ons. Upgrades apply workspace-wide, so every member moves tier together.

Switch from Wrike if you want self-serve pricing with a free tier and are happy to configure the workspace yourself.

Pricing: Free Forever plan, then per-user tiers; the Brain AI features are sold as a separate add-on. (free plan)

Full review: #1 of 12 in our ranking · Visit ClickUp →

2. Asana

Task-first work management with portfolios and goals · United States

Starter is $10.99 and Advanced $24.99 per user annually, and the free Personal plan covers two users. Starter includes Timeline, Gantt and forms; Advanced adds portfolios, goals, resource management, approvals and proofing. Task-first where Wrike is built around structured work requests.

Switch from Wrike if you want task-led planning with approvals and proofing on a published price.

Pricing: Free Personal plan limited to 2 users, then per-user Starter and Advanced tiers sold in seat bundles; timeline and dependencies start on Starter, while portfolios, goals and workload sit on Advanced. (free plan)

Full review: #5 of 12 in our ranking · Visit Asana →

3. monday.com

Board-based work platform with visual automation · Israel

Free for two seats, then Basic at 9 euros, Standard at 12 and Pro at 19 per seat annually, with a three-seat minimum. Timeline and Gantt begin on Standard, and automation actions run 250 a month on Standard against 25,000 on Pro. Guests are included from Standard.

Switch from Wrike if you want board-style work management with published seat prices and visual automation.

Pricing: Free plan for up to two seats, then per-seat tiers sold in bundles with a three-seat minimum; automation and integration actions are capped per month by tier. (free plan)

Full review: #6 of 12 in our ranking · Visit monday.com →

4. Smartsheet

Spreadsheet-style project management for PMOs · United States

Spreadsheet-style grid work. Pro is capped at ten members, Business needs at least three, and contributors and guests are unlimited. Enterprise requires ten or more members, and Control Center and Dynamic View, from $125 a month, are paid extras below Advanced Work Management.

Switch from Wrike if your projects live in grids and your PMO wants sheets, portfolios and reporting rolled up.

Pricing: Per-member Pro (up to 10 members) and Business (3+ members) plans with free contributors, then quoted Enterprise and Advanced Work Management tiers; Control Center, Dynamic View and Resource Management are paid add-ons below Advanced Work Management. (free trial)

Full review: #7 of 12 in our ranking · Visit Smartsheet →

5. Teamwork.com

Project delivery and profitability for client-services firms · Ireland

A free plan with five users and five projects, then Basics at $9.99 with three users minimum and Accelerate at $24.99 with five minimum, annually. Time tracking and invoicing arrive in paid plans, and Optimize and Enterprise are quoted. Built for client-services work.

Switch from Wrike if you bill clients for project time and want budgets and invoicing next to the plan.

Pricing: Free plan for up to 5 users and 5 projects, then per-user Basics and Accelerate tiers with 3- and 5-seat minimums and quoted Optimize and Enterprise tiers; budgets and client invoicing start on Accelerate, profitability reporting on Optimize, and client users are free. (free plan)

Full review: #4 of 12 in our ranking · Visit Teamwork.com →

6. Productive

Agency operations: projects, budgets, billing, resourcing · Croatia

Agency operations in one product. Budgeting, resource planning, time tracking and invoicing appear on every tier, from Essential at $12 yearly to Professional at $25, with Ultimate quoted. It centers on the agency's financials where Wrike centers on delivery workflow.

Switch from Wrike if you run an agency and want budgets, resourcing and invoicing in the same tool as the work.

Pricing: Per-user Essential, Professional and Ultimate tiers with a 3-seat minimum and a 14-day free trial; budgeting and resource planning start on Essential, rate cards and recurring budgets on Professional, revenue forecasting on Ultimate. Clients join free. (free trial)

Full review: #3 of 12 in our ranking · Visit Productive →

7. Jira

Configurable issue and project tracking at scale · United States

Jira lists a free tier without a credit card, and positions itself for marketing, operations and HR teams working alongside engineering. It offers list, board, calendar and timeline views, forms, automation and Slack or Teams intake. Atlassian's pricing page did not load for us, so check seat prices.

Switch from Wrike if engineering already uses Jira and you want business teams in the same system.

Pricing: Free for up to ten users, then per-user Standard, Premium and Enterprise tiers; marketplace apps add their own per-user fees. (free plan)

Full review: #10 of 12 in our ranking · Visit Jira →

8. Notion

Docs and databases doubling as a project tracker · United States

Free, then Plus at 9.50 euros and Business at 19.50 per member. Databases with subtasks and dependencies are on Free, page history is 7 days on Free and 90 on Business, and SAML SSO begins on Business. Documents come first and portfolio planning is not on the pricing page.

Switch from Wrike if your work is document-heavy and you want planning, notes and wikis in one workspace.

Pricing: Free plan for individuals and light team use, then per-member Plus, Business and Enterprise tiers; the fullest AI features come with Business. (free plan)

Full review: #11 of 12 in our ranking · Visit Notion →

9. Zoho Projects

Budget-friendly project tracking with Gantt and timesheets · India

Free for up to five users and three projects. Gantt starts on Premium, and critical path and baselines on Enterprise. Workflow actions run 5,000 a month on Premium and 50,000 on Enterprise. The low-cost route to classic scheduling, with free viewers only on Enterprise and above.

Switch from Wrike if you want classic Gantt scheduling with critical path at a lower per-user cost.

Pricing: Free plan for up to 5 users and 3 projects, then low-priced per-user Premium, Enterprise and Ultimate tiers; baselines, critical path and the portfolio dashboard start on Enterprise. (free plan)

Full review: #12 of 12 in our ranking · Visit Zoho Projects →

10. Basecamp

Flat-priced project space built for async communication · United States

Flat pricing with no per-user fees: Freelancer at $25 a month for up to 20 users, Studio at $59 and Pro at $99 with unlimited users, Unlimited at $299 billed annually. The free plan allows one project and five users. Scheduling is listed, but Gantt is not.

Switch from Wrike if you want one flat monthly price for the whole company and a simpler tool than Wrike.

Pricing: Free for one project and up to 5 users; paid plans are flat monthly prices with no per-user fees, from Freelancer at $25 a month for 3 active projects to the Unlimited Edition at $299 a month billed annually. (free plan)

Full review: #8 of 12 in our ranking · Visit Basecamp →

11. Linear

Keyboard-first issue tracking for software teams · United States

An issue tracker for software teams. Free allows unlimited members, two teams and 250 issues; Basic is $10 and Business $16 per user, billed yearly. Enterprise adds SAML and SCIM. Linear targets product and engineering teams, not marketing request intake or proofing.

Switch from Wrike if the work is software delivery and you want a fast issue tracker with a flat per-user price.

Pricing: Free plan capped at 250 issues and 2 teams with unlimited members, then per-user Basic and Business tiers billed yearly and a quoted Enterprise tier. (free plan)

Full review: #9 of 12 in our ranking · Visit Linear →

When Wrike is still the right choice

Stay with Wrike if you run request intake, approvals and proofing for marketing or creative teams and need budgeting and resource planning on one platform. Wrike lists dynamic request forms, proofing, guest approvals and interactive Gantt, hosts European accounts in Paris, and holds SOC 2 Type II and ISO 27001 certifications.

What to expect when you switch from Wrike

  1. Count seats the Wrike way

    Wrike counts external users as full users who need a paid seat, while limited contributors are billed at a reduced rate and viewers are free. Sort your current accounts into those groups before you size seats and licences on a replacement.

  2. Rebuild integrations and intake

    If you use Wrike Integrate or Two-Way Sync, which links 22 systems including Jira and GitHub, the replacement must reach the same tools. Request forms with conditional logic and automation rules also have to be recreated by hand.

  3. Plan the exit around the renewal

    Business and above are annual subscriptions, so the practical window is the renewal date. Run the new tool in parallel for one cycle, export what you need, and only then cancel, because Wrike runs as cloud software only.

Questions and answers

Can I leave Wrike mid-term?

Business and above are sold only as annual subscriptions, so plan the exit around the renewal date. The pricing page states that rule, but we could not confirm the notice period, so ask your representative in writing.

Where is my Wrike data hosted, and does that matter when I move?

Accounts created from Europe are hosted in Wrike's Paris data center, and all other accounts in Santa Clara, California. If you have EU data residency needs, make the replacement vendor name its hosting region in the contract.

Can I export my data from Wrike?

Wrike has a REST API (version 4, OAuth 2.0) that supports reading and writing content, but we could not confirm built-in export formats from its public pages. Ask support which export covers tasks, comments and files.

Will external reviewers still count as paid seats on a new tool?

They do at Wrike, where external users are full users who need a paid seat, and limited viewers are free. Check how each alternative treats guests and proofing reviewers before you compare seat prices.

What do alternatives charge for Gantt compared with Wrike Team at $10?

Wrike's Team tier includes interactive Gantt. ClickUp starts Gantt on Unlimited at $7, monday.com on Standard, Asana on Starter and Zoho Projects on Premium. Check your seat count, since minimums differ by vendor.

Is there a self-hosted version of Wrike I could keep?

No. Wrike's pricing FAQ says it is entirely cloud-based, with no on-premise option. If self-hosting is a goal, you are looking for a different vendor, not another Wrike plan.

Sources

Prices, plan limits and product facts about Wrike on this page were checked against the vendors' own pages on October 8, 2026. Vendors change both without notice, so treat the figures as of that date.

Who wrote this

Sebastiaan Smits Sebastiaan Smits, Founder, wrote, edited and fact-checked this page. Founder of The Interregnum and of 2 Steps Ahead, an AI search visibility agency. Writes, edits and fact-checks every page here. Last reviewed October 8, 2026. How we review.