Teams look past Expensify when the Collect plan lacks multi-level approvals and ERP links, when the Control price depends on how much spend runs on the Expensify Card, or when they want cards, reimbursements and bill pay under one roof. Most go to Zoho Expense, Ramp, Brex or Pleo.
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What each alternative does differently
1. Zoho Expense
Low-cost expense reports, travel requests and card feeds · India
The closest low-cost per-user rival. The free plan allows three users with 20 receipt scans per user a month, where Expensify gives unlimited free SmartScans. Standard adds corporate card feeds and several expense policies, and Premium adds self-booking and travel inventory. Support is by email and phone on weekdays.
Switch from Expensify if you want a cheap per-user tool and can live with scan limits on every plan.
Pricing: Free plan for up to three users; Standard and Premium are priced per user per month at low published rates, with an active-user pricing option and a 14-day free trial. (free plan)
Full review: #7 of 13 in our ranking ·
Visit Zoho Expense →
2. Ramp
Corporate card, expenses and bill pay for US companies · United States
Starts from a corporate card account instead of the expense report. The free plan includes unlimited cards, basic expense management, invoice capture and treasury yield. Plus adds NetSuite and Sage Intacct links and multi-entity support. Procurement is an add-on to Plus or Enterprise, and Enterprise issues local-currency cards in more than 30 countries.
Switch from Expensify if you want cards, expenses and bill pay together and will run spend on the vendor's card.
Pricing: Free plan with cards, expenses, travel and bill pay; Plus costs $15 per user per month plus a platform fee and adds multi-entity and deeper controls, with procurement as an add-on; Enterprise is quoted. (free plan)
Full review: #4 of 13 in our ranking ·
Visit Ramp →
3. Brex
Corporate cards and spend software, now part of Capital One · United States
Card-led, with a free Essentials plan covering global cards, reimbursements and accounting integrations. Premium adds multiple expense policies, dynamic review chains and AI compliance checks. Enterprise offers unlimited entities and local card issuance, and a Smart Card plan targets procurement-focused companies. The vendor says its cards work in more than 210 countries.
Switch from Expensify if you want policies and approval chains on top of a card program for a growing company.
Pricing: Free Essentials plan with cards, bill pay, reimbursements and travel booking; Premium at $12 per user per month adds policies, approval chains and full multi-entity; Enterprise is quoted. (free plan)
Full review: #5 of 13 in our ranking ·
Visit Brex →
4. Pleo
Employee cards with receipt capture for European teams · Denmark
Operates mainly in Europe and is authorized by the UK Financial Conduct Authority. Reimbursements and mileage are only on Build and above, where reimbursements carry a 0.90% processing fee. Vendor cards are capped by plan, at 15 on Build and 50 on Optimise, and Optimise adds cashback, budgets and HRIS integrations.
Switch from Expensify if you are a European company that wants employee cards plus reimbursements in one place.
Pricing: No free plan. Start costs about £8 or €8 per user per month on monthly billing; Build (£14) and Optimise (£18) are billed yearly with a three-user minimum, and reimbursements and mileage start on Build. (free trial)
Full review: #1 of 13 in our ranking ·
Visit Pleo →
5. Rydoo
Receipt-first expense reporting for European mid-sized companies · Belgium
Per-user Essentials and Pro plans make up the published range. Pro adds per diems and multi-level approvals. Business and Enterprise need at least 30 or 50 active users and bill only people who were active that month. The vendor claims compliance coverage across more than 80 countries and offers cards as an add-on.
Switch from Expensify if you have many occasional claimants and want to pay only for users who were active.
Pricing: Published per-user monthly Essentials and Pro plans, cheaper on annual billing, with a 14-day free trial; Business and Enterprise tiers are quoted and bill only active users. (free trial)
Full review: #13 of 13 in our ranking ·
Visit Rydoo →
6. Spendesk
Pre-approval spend control for European companies · France
Charges a fixed platform fee plus variable fees per card purchase, invoice payment and expense claim, so the cost follows transactions rather than seats. Unlimited users and cards are included, and so are SSO and SAML. Procurement, accounts payable and advanced workflows are add-ons. Prices are quoted, not published.
Switch from Expensify if many people spend occasionally and per-seat billing makes no sense for you.
Pricing: Quote only: a fixed monthly platform fee with unlimited users and free cards, plus variable fees per transaction (card purchases, invoice payments and expense claims), with procurement and accounts payable as add-ons. (none)
Full review: #9 of 13 in our ranking ·
Visit Spendesk →
7. Payhawk
Multi-entity spend platform for European mid-market firms · United Kingdom
Spans cards and expenses, travel, accounts payable, procurement and business accounts in one finance platform. It states coverage of 115 currencies across more than 150 countries and says its payments are backed by JP Morgan. The scope is broader than expense reports, which means a longer rollout than a pure reporting tool.
Switch from Expensify if you want expenses, supplier payments and procurement from one platform.
Pricing: Quote only, built from modules (cards and expenses, accounts payable, procurement, travel) plus add-ons, with unlimited employee seats rather than per-user fees. (none)
Full review: #3 of 13 in our ranking ·
Visit Payhawk →
8. Soldo
Prepaid company cards with central budget control · United Kingdom
Organizes spend around wallets, cards and users instead of reports. Standard has one wallet with three users and three cards, and Plus has three wallets. Bank transfers are capped monthly on both plans. Unlimited removes those limits on a quoted basis. Card issuance and cash withdrawals have separate fees.
Switch from Expensify if you are a small team that wants cards with a separate budget wallet per purpose.
Pricing: Flat monthly plans priced by wallets, users and cards: Standard from £27 and Plus from £39 per month plus VAT, each with a 30-day free trial; Unlimited is quoted. Card issuance and cash withdrawals carry extra fees. (free trial)
Full review: #12 of 13 in our ranking ·
Visit Soldo →
9. SAP Concur
Enterprise travel and expense suite from SAP · Germany
Charges per report with unlimited users, in Base, Plus and a quoted Premium tier that adds travel and invoice. It integrates with Concur Travel and Concur Invoice and lists more than 300 pre-built integrations, including SAP and ADP. Built for larger organizations that report on travel and entertainment at volume.
Switch from Expensify if you file many reports with travel in the mix and want per-report pricing.
Pricing: Published per-report pricing for expense: Base from $7 and Plus from $11 per report with unlimited users; Premium, which adds travel, is quoted, and many modules are sold as add-ons. (none)
Full review: #6 of 13 in our ranking ·
Visit SAP Concur →
10. Emburse
Expense, audit and AP for mid-market organizations · United States
A family of products rather than one: Expense, Invoice, Book and Pay in Enterprise and Professional editions, plus Travel Management and Emburse Cards. The vendor stresses end-to-end travel and expense coverage in more than 100 countries. Editions are sold by company size, so expect a demo process, not self-serve checkout.
Switch from Expensify if you are a mid-market or enterprise firm that needs travel, expense and AP from one vendor.
Pricing: Quote-based, with different editions for small, mid-market and enterprise customers. (none)
Full review: #11 of 13 in our ranking ·
Visit Emburse →
11. Navan
Travel booking and expenses in one app · United States
Travel-first. Navan Business is free for companies up to 300 employees and is funded by travel provider commissions, with expense free for the first five users and then $15 per user a month. The vendor says the free model is paid for by those commissions, so it fits companies that book travel. Enterprise is quoted.
Switch from Expensify if your team books a lot of business travel and wants expense bundled with the booking tool.
Pricing: Navan Business is free for companies up to 300 employees, with expense management free for the first five users; Navan Enterprise is quoted. Navan cards are optional, and existing corporate cards can be connected. (free plan)
Full review: #8 of 13 in our ranking ·
Visit Navan →
Questions and answers
What format can I export Expensify data in?
CSV only. Templates include Basic, All Data at expense level, a Canadian multiple tax export and custom admin templates. Receipts download as one ZIP file, and deleted expenses are excluded except in the Basic template.
How do I cancel an Expensify annual subscription?
The workspace owner requests it under Account, then Subscription, and gives a reason. Expensify approves it at once only if you were billed once with no balance. Cancelling moves you to pay-per-use, and you keep paying monthly until you delete the workspace.
Do I lose my receipts and expense history if I leave?
Not on cancellation, since the workspace, expenses and reports remain. Closing your account is different: it deletes unreported, draft and deleted expenses. Export a CSV and the receipt ZIP before you close anything.
What does Expensify cost per member?
Collect is $5 per unique member a month, pay-per-use only. Control comes as an annual subscription or pay-per-use, billed on active members. We could not verify the Control rates because the pricing page renders client-side, so confirm them in your account.
Is there a free tier if I downgrade?
Yes, for individuals. Personal accounts keep unlimited SmartScans, email receipt forwarding, distance tracking, manual entry and CSV export. A free Submit workspace lets employees submit expenses, but categories, tags and integrations need a paid workspace.
Which accounting systems does Expensify connect to?
QuickBooks Online, QuickBooks Desktop, NetSuite, Xero, Sage Intacct and FinancialForce appear in its card export settings. Expensify also says it integrates with more than 45 accounting and business systems, so check your target tool for the same links.
