Editor Sebastiaan Smits ·
Published October 28, 2026 · Updated October 28, 2026
People look past Todoist when the free plan's 5 projects and 3 filters run out, when Business per-user pricing adds up, or when they want open-source code, a one-time price or EU hosting. Most go to Any.do for a similar list, Superlist for notes, or Vikunja to self-host.
Short answer: The closest replacements for Todoist in our to-do list apps ranking are Any.do, Superlist and Vikunja. Choose Any.do if you want WhatsApp reminders and a daily planner on top of the list. The other 11 entries come from our Best To-Do List Apps in 2026 list as well, and every one is set against Todoist specifically, with a note on the cases where Todoist should stay.
Visibility in our rankings can be paid for. Payment moves a vendor's position within the shortlist; it never adds a vendor, and it never changes a word of the review or of this page. The first three alternatives go to challengers, vendors outside the best-known brands in a category, wherever the category has them; the established names follow in their ranked order. How it works: placement disclosure · editorial process.
Todoist Beginner allows 5 personal projects, 3 filter views and 1 week of activity history. Calendar layout, task duration, custom reminders, deadlines and automatic backups are listed on Pro, which is $5 a month billed yearly. People who hit the limit compare other free tiers first.
Todoist Business is $8 per user a month billed yearly, or $10 monthly, plus local tax. It adds a team workspace, roles and permissions, and centralized billing. For a small team that needs only shared lists, that is a recurring cost per head, which is why teams compare cheaper or self-hosted options.
Todoist Inc. is registered in Delaware. Its terms say it may change the price of any feature and will give advance notice, and that subscriptions renew until you cancel. Buyers who want a fixed one-time price, open-source code or hosting in the EU look at Things or Vikunja.
Ordered by how well each fits a team leaving Todoist; our own placement among 13 ranked products is in the last column.
| # | Alternative | Headquarters | Switch if | Our rank |
|---|---|---|---|---|
| 1 |  Any.do | Israel | you want WhatsApp reminders and a daily planner on top of the list | #12 |
| 2 |  Superlist | Germany | you write notes next to tasks and want one workspace for both | #1 |
| 3 |  Vikunja | Germany | you want to own the data or host the tasks yourself | #2 |
| 4 |  Microsoft To Do | United States | your company already lives in Microsoft 365 and wants no extra vendor | #7 |
| 5 |  Things | Germany | you use only Apple devices and prefer paying once per platform | #5 |
| 6 |  Amazing Marvin | Switzerland | you stall on tasks and want planning built around that habit | #3 |
| 7 |  Super Productivity | Germany | you bill time, want no subscription and keep data on your device | #9 |
| 8 |  OmniFocus | United States | you want custom perspectives and a heavy Apple-native system | #13 |
| 9 |  Google Tasks | United States | you want a plain list inside Gmail and Calendar and nothing more | #6 |
| 10 |  Remember The Milk | United States | you value reminders and Outlook sync over a modern interface | #10 |
| 11 |  Akiflow | United States | you want tasks scheduled as blocks in your calendar | #8 |
| 12 |  Motion | United States | you want software to schedule tasks and projects for a team | #11 |
Sells a free tier plus a Premium upgrade that adds WhatsApp reminders, color tags, location reminders on mobile and an unlimited daily planner. Its site lists a Todoist import, and a team side with project management and calendar. The Premium price steps down with longer billing terms.
Switch from Todoist if you want WhatsApp reminders and a daily planner on top of the list.
Keeps notes and tasks on the same page, so a meeting summary can sit beside its follow-ups. Made by a Berlin company that says it comes from the Wunderlist creators. Its site carries a Todoist comparison page. There is no Windows desktop app listed, only Mac, iOS, Android and the web.
Switch from Todoist if you write notes next to tasks and want one workspace for both.
Open source under AGPL-3.0, so you can run it on your own server, or buy a managed cloud account. Its comparison table lists an import from Todoist, plus Kanban, Gantt and table views. There is no free hosted plan, only a 14-day trial, and self-hosting leaves backups and updates to you.
Switch from Todoist if you want to own the data or host the tasks yourself.
Comes with a Microsoft account and has a documented Graph API for task lists, so developers can push tasks in from their own systems. Free of a separate subscription, but its consumer pages did not render for us, so feature depth and platform limits are not confirmed here.
Switch from Todoist if your company already lives in Microsoft 365 and wants no extra vendor.
A one-time purchase per Apple platform instead of a subscription, from a Stuttgart company with a small team. It shows calendar events inside its Today list. It runs on Apple devices only and has no team sharing with assignment, which is the opposite of Todoist's Business plan.
Switch from Todoist if you use only Apple devices and prefer paying once per platform.
Built around procrastination, with a day-planning flow, a funnel for sorting tasks, time estimates and gamification, all on one plan with no feature gates according to its site. It is a personal tool with a long setup, and after the trial you cannot add or complete tasks without paying.
Switch from Todoist if you stall on tasks and want planning built around that habit.
Free, MIT-licensed and local-first, with no account needed and your data kept on your device by default. It adds a time tracker, Pomodoro timer and Eisenhower Matrix, and pulls issues from GitHub, GitLab and Jira. Sync through Super Sync, WebDAV or Dropbox is optional. It is built for one person.
Switch from Todoist if you bill time, want no subscription and keep data on your device.
Built for deep personal planning with projects, tags, forecast and custom Perspectives. It runs natively on Mac, iPhone, iPad, Apple Watch and Apple Vision Pro, with OmniFocus for the Web for PC or Android. Its 14-day free trial is open to all, and its store page needs JavaScript, so we could not read its prices.
Switch from Todoist if you want custom perspectives and a heavy Apple-native system.
Lives inside Gmail, Calendar, Chat and Drive as a side panel, so a task can come straight from an email or an event. Nothing to set up for Google users, but nothing in Google's help pages we read mentions filters, labels or a shared team backlog. A light list, not a replacement for Pro.
Switch from Todoist if you want a plain list inside Gmail and Calendar and nothing more.
One of the oldest task apps, launched in 2005, with a Pro tier that adds subtasks and unlimited sharing. Its Pro list names Outlook sync, IFTTT, Zapier, MilkScript and an MCP link for AI assistants. The interface is older, but reminders are its focus, and the price is a flat yearly fee.
Switch from Todoist if you value reminders and Outlook sync over a modern interface.
Plans from your calendar rather than from a list: two-way Google and Outlook sync, time blocking, and a daily planning ritual. Pro includes an AI assistant and a hosted MCP connector. It has no free plan, only a 7-day trial, and its team collaboration is thin next to Todoist Business.
Switch from Todoist if you want tasks scheduled as blocks in your calendar.
An AI scheduler that lays out tasks and projects on a shared calendar, with monthly credits per seat for its AI features. The Business tier adds Gantt charts, time tracking and capacity planning. It is a planning tool for teams, not a quick-capture list, and costs depend on credit use.
Switch from Todoist if you want software to schedule tasks and projects for a team.
Stay on Todoist when the free or Pro plan already covers your projects and you use Smart Quick Add, filters and its 90-plus integrations daily. It also fits teams that want roles, permissions and SOC 2 Type II certification, which its pricing page advertises for all plans. Its public API, SDKs and hosted MCP server suit people who automate their tasks.
Todoist's privacy policy confirms a right to receive your data in a structured, machine-readable format, and Pro lists automatic backups. We could not load Todoist's help article on export, so check the format it offers. Vikunja and Any.do both list a Todoist import on their sites.
Natural-language dates, filters, labels and recurring rules are Todoist features that other apps map differently. Test a small project first and compare due dates and repeats. Integrations such as Slack or Gmail links must be set up again in the new tool, and shared project history stays in Todoist.
Subscriptions renew until you cancel, and the terms ask you to cancel before the renewal date. Move one project, keep Todoist until the next billing date and cancel before it. Keep the API token in mind: scripts that call api.todoist.com stop when the account closes.
Todoist's privacy policy gives you a right to a structured, machine-readable copy of your data, and Pro includes automatic backups. We could not load its help page on export formats, so confirm the file type in the app before you cancel.
Vikunja lists an import from Todoist, Trello and Microsoft To-Do, and Any.do lists a Todoist import on its site. For others we did not confirm a direct importer, so you may need to use a file export or the Todoist API.
Yes, several. Super Productivity is free and MIT-licensed, and Vikunja is free to self-host under AGPL-3.0. Google Tasks and Microsoft To Do come with their accounts.
Todoist's terms say it may change prices with advance notice, and subscriptions continue until cancelled. Pro is $5 a month billed yearly on its pricing page today. Cancel before the renewal date if you plan to leave.
Yes, the Todoist developer hub describes a REST API fully described by an OpenAPI spec, Python and TypeScript SDKs, webhooks and a Sync endpoint. A script can read your tasks and projects before you close the account.
Business teams keep workspace data in Todoist, and each member needs an account in the new tool. We found no page describing a bulk move, so plan on moving one shared project at a time and re-inviting people.
Every price, plan limit and product statement about Todoist here was read on the vendors' own pages on October 28, 2026. Either can change at any time, so read the figures as of that day.
Sebastiaan Smits, Founder, wrote, edited and fact-checked this page.
Founder of The Interregnum and of 2 Steps Ahead, an AI search visibility agency. Editorially responsible for every page here; research and drafting are AI-assisted. Last reviewed October 28, 2026.
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