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Document management software · head to head

Egnyte vs Microsoft SharePoint

Mateus Rocha Written by Mateus Rocha · Edited by Sebastiaan Smits · Fact-checked by Priya Nandakumar · Published September 30, 2026 · Updated September 30, 2026

Egnyte is a folder-based cloud file server that caches large project files at site offices and sells retention and ransomware detection by tier, from $22 per user per month. SharePoint is the metadata-driven library inside Microsoft 365, from $7.00 per user per month. Construction and engineering firms tend to pick Egnyte; Microsoft 365 organizations with an administrator stay on SharePoint.

Side by side

EgnyteMicrosoft SharePoint
What it isHybrid content platform with governance built inDocument libraries and intranet within Microsoft 365
Best forProject firms with large filesMicrosoft 365 organizations
HeadquartersUnited StatesUnited States
Pricing modelPer user / monthPer user / month
PricingPublished per-user Business, Enterprise Lite and Elite plans billed annually, with Ultimate on quote; ransomware detection and retention policies start on Enterprise Lite, and the Project Hub add-on costs extra.Included in most Microsoft 365 business plans priced per user; SharePoint Premium and Purview compliance features cost extra or need higher plans.
Free optionFree trialFree trial
List price
as listed on September 30, 2026		$22 per user per month, paid annually (Business plan)$7.00 per user per month, paid yearly (Microsoft 365 Business Basic, which includes SharePoint)
Place in our document management software ranking#3 of 16#4 of 16
Websiteegnyte.commicrosoft.com

Both are reviewed in full in Best Document Management Software in 2026. Position in that ranking can be paid for; the wording of a review or of this comparison cannot. Placement disclosure.

Which one to choose

Choose Egnyte if

you are a project firm moving large drawings and BIM files between head office, site offices and outside parties, and want retention and ransomware detection from one vendor without abandoning folders.

Egnyte, #3 in the ranking · Visit Egnyte →

Choose Microsoft SharePoint if

you already license Microsoft 365, want documents classified by content type and metadata with approval flows, and have an administrator who will own the governance.

Microsoft SharePoint, #4 in the ranking · Visit Microsoft SharePoint →

Where they differ

Site offices and large drawings

Egnyte caches frequently used files on local storage, so a job site with a slow or failing connection keeps working and changes sync once the link returns. It sells construction add-ons, including Project Hub at $6 per user per month and a handler for large BIM data sets. SharePoint accepts files up to 250 GB and supports check-out, but it is organized around Office documents and libraries.

Edge: Egnyte

Folders or metadata

Egnyte stays folder-first, and the site's own review ranks its metadata-driven classification and complex workflows below the specialist systems. SharePoint libraries support content types, required metadata columns, check-out and Power Automate approvals. If the plan is to file by what a document is, with an approval path attached, SharePoint offers more to build with.

Edge: Microsoft SharePoint

Which tier holds the governance

Neither includes governance at the entry price. Egnyte's $22 Business plan has no ransomware detection or retention policies; those start on Enterprise Lite at $39, and sensitive data classification sits on the quoted Ultimate plan. Microsoft grants SharePoint retention policy rights with Business Premium, E3, E5 or SharePoint Plan 2, not with Business Basic or Standard. Price each at the tier you need.

Edge: even

A second subscription or not

SharePoint comes inside Microsoft 365 Business Basic at $7.00 per user per month paid yearly, together with web versions of Word and Excel, email and Teams. Egnyte starts at $22 per user per month paid annually and edits documents through Microsoft 365 or Google Workspace, so the office suite bill stays. Add-ons such as Project Hub raise the Egnyte price further.

Edge: Microsoft SharePoint

Tally: Egnyte 1, Microsoft SharePoint 2, even 1.

When neither fits

Neither fits a finance team that needs invoice capture and approval routing, or a small office that only files client and staff records. DocuWare covers the first through local partners, and Revver is a self-service cloud system an office manager can configure without a reseller.

See DocuWare and Revver among the 16 products in Best Document Management Software in 2026.

Questions and answers

Is Egnyte or Microsoft SharePoint better for a construction or engineering firm?

Egnyte is the closer fit. It caches files locally for sites with weak connections, keeps working through outages, and lists integrations with Autodesk, Procore and Bluebeam plus paid add-ons for project setup and BIM files. SharePoint can store the same files, up to 250 GB each, but is built around Office documents and metadata libraries.

Does Egnyte remove the need for Microsoft 365 if we leave Microsoft SharePoint?

No. Egnyte's plans list co-editing through Microsoft 365 desktop and web apps or through Google Workspace, not an editor of its own. A firm moving files from SharePoint to Egnyte would still keep an office suite for editing, so budget for both subscriptions.

What do Egnyte and Microsoft SharePoint cost per user?

Egnyte lists Business at $22, Enterprise Lite at $39 and Elite at $48 per user per month, paid annually, with Ultimate on quote. SharePoint is included in Microsoft 365 Business Basic at $7.00 per user per month, paid yearly, a plan that also covers email, Teams and web Office apps.

How much storage and what file sizes does Microsoft SharePoint allow compared with Egnyte?

Microsoft gives an organization 1 TB of SharePoint storage plus 10 GB per license purchased, and accepts single files up to 250 GB. Egnyte's pricing page lists 100 GB of storage on Business and 150 GB on Enterprise Lite, Elite and Ultimate, with caching for working on very large files.

Sources

Prices, plan limits and product facts on this page were checked against the vendors' own pages on September 30, 2026. Vendors change both without notice, so treat the figures as of that date.